SW-115902 - USA (Ohio) - Municipal Court Case Management System with Electronic Filing - Deadline August 12,2026

(1) Vendor needs to provide municipal court case management system with electronic filing.– The system must provide for electronic management of the entire judicial docket and caseload allowing the judge and clerks to electronically manage every aspect of the court’s docket and cases, permitting a fully paperless court– The system must provide case management for all aspects of case types heard by the court and any other case type or action under the court’s jurisdiction as prescribed in the revised code– The system must be able to convert all of the court’s current and historical records available within its current case management system into the new system without any court intervention or duplication of the data available.– The system must have a user–friendly public access portal available to any and all individuals that wish to access the court’s public records. public access must not require the user to register and must not limit public access to the court’s documents, unless specified by the court– The system must provide e–filing that enables any and all case types under the court’s jurisdiction to be filed and processed wholly electronically, without the requirement of paper filings, except as specified by the court.– The system must possess a notification function that notifies the judge and court staff of key case management event dates and filings, allowing timely movement of cases from initiation to disposition– The system must provide options for multiple payment options including cash, check, credit card, debit card and electronic payments.security and user roles– The system must be able to provide audit tracking capabilities for user activity within the system.– The system must possess the capability for internal role–based viewing and security pertaining to viewing permissions, editing permissions and data.– The system must provide the capability to provide document and content management capabilities in multiple document formats, including but not limited to .pdf, .tiff, and .jpg.– The system must provide the capability to utilize document templates in which case information is exported into microsoft word for document production.– The system must provide the capability to complete document and case data redaction capabilities, such as redacting bank account numbers, dates of birth and social security numbers.– The system must provide e–fling that is able to perform all functions allowing cases to be initiated, case filings subsequently submitted, and electronic payments to be transmitted for use by the court and all participants, attorneys, individuals and justice partners.– The system must provide the capability to accept documents for filing multiple formats, including doc, .pdf, .jpg. and .tiff.(2) All question must be submitted no later than July 22, 2026.