Sole Source - Holiday Inn Express & Suites Lake Placid

Estimated Value: Estimated at $12,000 to $15,000, based on room blocks, negotiated nightly rates of $240 to $245 plus taxes, and projected attendance. Term (Years): One-time event on February 18–19, 2026. Vendor: Holiday Inn Express & Suites – Lake Placid, Florida Justification: Sole Source approval is requested for lodging for the Institute for Small and Rural Districts (ISRD) Winter Regional ESE Directors’ Meeting (Heartland) on February 18–19, 2026. Holiday Inn Express & Suites was selected for its confirmed availability, proximity to the event location, and limited comparable options in Lake Placid. The negotiated rates, though slightly above state per diem, are reasonable given seasonal demand and regional constraints. The hotel’s central location minimizes travel and logistical challenges for participating districts and supports higher attendance. The vendor also has experience with federally funded programs and Florida Department of Education events, ensuring compliance with funding and reporting requirements.