Sole Source Request | SpringHill Suites Marriott Panama City Beach | Civics Regional Workshop

Summary The North East Florida Educational Consortium (NEFEC) requests accommodations and meeting space at SpringHill Suites by Marriott Panama City Beach for two professional learning events funded by the BSIS Civics Grant. The BSIS Civics Regional Workshop and the Directors and Coaches Mentoring/Coaching sessions are scheduled for January 9–10, 2026. SpringHill Suites has been a reliable partner, successfully hosting this program last year. Their staff’s professionalism and understanding of NEFEC’s needs support a smooth event. The hotel’s central location serves Civics Super Region 1 districts efficiently and offers rates well below the state per diem. Continuing this partnership allows NEFEC to provide high-quality professional learning while maximizing value and minimizing logistical risks for participants. Procurement Details Estimated Value: TBD (based on room nights, meeting space, and services) Term (Years): One-time event (January 2026) Vendor: SpringHill Suites by Marriott Panama City Beach Justification: Sole Source – The vendor offers proven expertise, responsiveness, and familiarity with program logistics, as well as an ideal location. The negotiated rate of $110 per night is well below the state per diem, ensuring quality and cost efficiency for this specialized event.