Video Conferencing Government Contracts, Bids & RFPs

(1) Vendor needs to provide professional audio–visual services for all convention and meeting events to the government authority located in Volusia, FL.A. Audio Systems– Full sound reinforcement systems for all event spaces, including the Arena, Exhibit Hall, Ballroom, and all 32 Meeting/Breakout Rooms.– Wired and wireless microphone systems (handheld, lavalier/lapel, headset, boundary, podium).– Digital mixing consoles and audio processing equipment.– Distributed speaker systems, line arrays,…

(1) Vendor needs to provide courtroom and council chambers audio visual upgrade service to the government authority located in Tybee Island, GA. – Provide a turnkey AV solution, including all labor, equipment, programming, testing, training, and documentation.– The audio system shall:• Support multiple microphone types, including:o Gooseneck microphones at dais and tableso Wireless handheld and/or wireless podium microphoneso Ceiling or boundary microphones where appropriate• Utilize a…

(1) Vendor needs to provide video teleconferencing and audio–visual systems to the government authority located in Hill Air Force Base, UT. – Provide sustainment of existing and future traditional and air force Microsoft teams (MS Teams) teams–based video teleconferencing (VTC) and audio–visual (AV) systems.– Installation of a turnkey, state–of–the–art communication solution meeting Cyber–security protocols while providing high–quality, reliable, and user–friendly audio–visual capabilities.–…

(1) Vendor needs to provide multi upgraded conferencing systems to the government authority located in Philadelphia, PA.– This PC will be the in–room source for conferencing and presenting. – Furnish and install One 3x1 collaboration switcher. – This device will switch between the two sources of the room and provide USB switching for conferencing source selection. Furnish and install One all in one conferencing bar. – This device will be mounted beneath the display and includes microphones,…

(1) Vendor needs to provide board room a/v and camera system upgrade service to the government authority located in Abington, PA. – To upgrade our existing board room A/V equipment, and the professional services to install them.– This system is used for conducting and producing public meetings within our board room, livestreaming them to Zoom, and recording and publishing them to our government access channel.• Provide high–definition (HD) cameras for filming our board room meetings. • Provide…

Public Safety Canada is seeking to determine whether there are suppliers qualified under the ProServices Supply Arrangement, Stream 9.15 – Facilitation Consultant, that are capable of meeting the requirements described below. The resulting contract will include the provision of facilitation and support services for three webinars to be delivered during the current fiscal year. Each webinar is expected to be approximately two (2) to two and a half (2.5) hours in duration. The contractor will be…

Vendor needs to provide webex touch panels supply to the government authority located in White Plains, NY. – Cisco Room Navigator Table Stand, First Light (White) – CX LEVEL 1 8X5XNBD Cisco Room Navigator – Custom On–Wall Mount for Cisco Room Navigator – Custom On–Wall Mount for Cisco Room Navigator, Lockable

(1) Vendor needs to provide audio and visual equipment supplies to the government authority located in Boston, MA. – Conduct an on–site assessment of the conference rooms, offices, and meeting area to determine the appropriate audiovisual solution for each space. – Develop a recommended system design, including equipment, layout, and infrastructure requirements, and review the proposed solution with the agency for approval before procuring and installing equipment. • Responsibility:– Supplying…

(1) Vendor needs to provide technology and market assessment services to the government authority located in East Wenatchee, WA.– Consultant to evaluate the existing technology systems within the confluence technology center meeting center and develop recommendations for modernization as well as evaluate the current and future market demand for conference, meeting, and hybrid event space to help determine the appropriate level of investment and identify opportunities to increase utilization…

(1) Vendor needs to provide meeting room audio visual service to the government authority located in Plymouth, NC. – Provide a complete, turn–key, partition–divisible sound, microphone, mixing, camera–tracking, and streaming system – fully programmed, commissioned, tested, and ready to use – per the basis of design.– The system must work as one large room when the partition is open and as two independents rooms when closed, automatically.(2) All the questions must be submitted no later than…

(1) Vendor needs to provide audio visual design and implementation services to the government authority located in Isle of Palms, SC.– Audio Visual (AV) technology, including new 4K cameras, livestreaming equipment, microphones, displays, speakers, and real–time captioning.– Professional production capabilities and video switching between camera angles, presentation content, remote meetings, and meeting start, recess, and adjournment screens.– Ability to overlay graphics including…

(1) Vendor needs to provide audio and visual equipment supplies to the government authority located in Ridgeland, MS. – Montgomery Hall (Assembly Space; ~163″ Direct–View LED wall).• Wireless Microphone System: Provide ≥ 5 RF channels. – Systems must be FCC–compliant for the operating bands; include cardioid condenser handheld capsule option, dual transmitter power, 51 Hz–16 kHz audio bandwidth, dock charging, and rechargeable batteries.• Ceiling Beam tracking Microphones: Install 2…

– Vendor needs to provide audio and visual service to the government authority located in Charleston, WV. – Provide audio and visual governor’s conference 2026.– Atrium.– Ballroom C.– Breakout rooms.– Lighting package.– Technical services.

This solicitation is to provide the following conference services on four (4) separate dates from September 2026 until September 2027 to be determined in consultation with U.S. Embassy Montevideo. Conference dates will not fall on weekends, local holidays, U.S. holidays, or school holidays. Vendor must specify open dates for this contract. Vendor must provide cancellation policy. Venue requirements: Venue location within a 5-mile radius from the U.S. Embassy in Montevideo. Ballroom that can…

Vendor needs to provide upgraded conferencing system to the government authority located in Philadelphia, PA. – Conservatory Conference Room 12 1085 Furnish and install One HDMI and USB wall plate extender set.– Conference Room 12 1706 Furnish and install One HDMI and USB wall plate extender set.– Medium Conference Room 12 1712 Furnish and install One HDMI and USB wall plate extender set.

(1) Vendor needs to provide council chambers audio visual system to the government authority located in Bushnell, FL.– Audio–Technica Discussion Microphone System.– Eight (8) Audio–Technica ATUC–M43H – Gooseneck microphone for ATUC–50 Digital Discussion System. – Two Samsung QB85C – 85IN QBC Series Commercial TV Crystal UHD Display, 350 NIT, 16/7. – Two Strong SM–CB–T–XL – Carbon Series Tilt Mount, for 49” – 90” Displays. – One Aurora RXT–9D–B – 8” desktop ReAX touch panel control system with…

Vendor needs to provide audio visual equipment and services to the government authority located in Anchorage, AK. - Rental Equipment– Wired podium microphones, one for each podium – Appropriate channel size mixer – Audio patch to in–house speaker – Large hanging screens or projector packages on either side of the stage – Camera and videographer for screens and recording (no digital live stream) – Video splitter and switcher to change display from presentation to camera feed – Laptop(s) for…

Shared Services Canada (SSC) is establishing a Supply Arrangement for the procurement of technical services related to integrated AV and conferencing technology solutions. This arrangement is intended to meet the diverse needs of the Government of Canada by providing access to skilled professionals who can deliver a full spectrum of audiovisual (AV) and conferencing technology services, encompassing everything from the initial assessment and design phase to the implementation and support…

The 700th Contracting Squadron intends to issue a Request for Quote (RFQ) for a firm-fixed-price commercial contract to provide all labor, materials, equipment, and services required to deliver a fully integrated Audio Visual (AV) and Video Teleconferencing (VTC) system for a Large Conference Rooms at Ramstein Air Base, Germany. The installed system must support both SIPR (Secret) and NIPR (Unclassified) operations without requiring HVAC renovations. The contractor shall be responsible for…

*Please see attached Site Visit Information for a site visit to occur on August 11, 2026. *Please see Solicitation AMD 0001 for updates. *Please see Solicitation AMD 0001 Questions and Answers document. *Please see Solicitation AMD 0002 for updates. *Please see Solicitation AMD 0002 Questions and Answers document. *Please see Solicitaton AMD 0003 for updates. *Please see Solicitation AMD 0003 Questions and Answers document. *Please see Solicitation AMD 0004 for updates. *Please see…

This requirement is to establish an IDIQ contract to provide services to design, purchase, refresh, troubleshoot, and maintain VTCs, including design consultation/engineering, purchase and installation of new and upgraded VTC equipment. See attached documents for details. Questions are to be submitted in writing to Jonathan Visounnaraj at jonathan.visounnaraj@us.af.mil and Bryce Michelson at bryce.michelson@us.af.mil, due no later than 13 Aug 2026 at 10:00 AM MDT. **7/29/2026 - Updated PWS…

This requirement is to establish an IDIQ contract to provide services to design, purchase, refresh, troubleshoot, and maintain VTCs, including design consultation/engineering, purchase and installation of new and upgraded VTC equipment. See attached documents for details. Questions are to be submitted in writing to Jonathan Visounnaraj at jonathan.visounnaraj@us.af.mil and Bryce Michelson at bryce.michelson@us.af.mil, due no later than 13 Aug 2026 at 10:00 AM MDT. **7/29/2026 - Updated PWS…

(1) Vendor needs to provide installation and commissioning of audiovisual systems to the government authority located in New York.– Install and integrate all required audiovisual equipment, including but not limited to:– Interactive flat panel displays– Wall mounting systems– Cameras– Microphones– Speakers and audio components– HDMI, USB, USB–C, network, and power connectivity– Cable management systems– Mounting hardware– Wall plates, adapters, connectors, and miscellaneous installation…

*Please see attached Site Visit Information for a site visit to occur on August 11, 2026. *Please see Solicitation AMD 0001 for updates. *Please see Solicitation AMD 0001 Questions and Answers document. *Please see Solicitation AMD 0002 for updates. *Please see Solicitation AMD 0002 Questions and Answers document. *Please see Solicitaton AMD 0003 for updates. *Please see Solicitation AMD 0003 Questions and Answers document. *Please see Solicitation AMD 0004 for updates. *Please see…

(1) Vendor needs to provide cloud–based 360–degree virtual tour platform. • Design, develop, and implement a fully interactive 360–degree virtual tour platform to enhance marketing, sales, and event planning efforts.• Provide an immersive, user–friendly experience that allows prospective clients and event planners to explore the facility remotely.• Capture high–resolution 360–degree imagery of exhibit halls, meeting rooms, ballrooms, pre– function areas, and outdoor spaces•…

The United States Marine Corps (USMC) has a requirement to procure commercial-off-the-shelf (COTS) hardware, software, and incidental services for a Secure Video Teleconferencing (SVTC) capabilities upgrade at Marine Corps Base Camp Lejeune, NC. The primary objective is to acquire and install a fully operational and integrated SVTC system. The requirement includes, but is not limited to, video matrix switchers, encoders/decoders, network switches, audio processors, cameras, microphones, and…

This requirement is to establish an IDIQ contract to provide services to design, purchase, refresh, troubleshoot, and maintain VTCs, including design consultation/engineering, purchase and installation of new and upgraded VTC equipment. See attached documents for details. Questions are to be submitted in writing to Jonathan Visounnaraj at jonathan.visounnaraj@us.af.mil and Bryce Michelson at bryce.michelson@us.af.mil, due no later than 13 Aug 2026 at 10:00 AM MDT.

(1) Vendor needs to provide audio–visual equipment and services to the government authority located in Austin, TX.• Basic projector or TV display• Integration with Central Health provided laptop• 2–4 wireless microphones• Projection system or LED display• Integration with Central Health provided laptop• Stage monitoring• Video switching• Basic stage lighting package• Event recording• 2+ cameras• 2–4 wireless microphones(2) All questions must be submitted no later than August 26, 2026.(3) A…

*Please see attached Site Visit Information for a site visit to occur on August 11, 2026. *Please see Solicitation AMD 0001 for updates. *Please see Solicitation AMD 0001 Questions and Answers document. *Please see Solicitation AMD 0002 for updates. *Please see Solicitation AMD 0002 Questions and Answers document. *Please see Solicitaton AMD 0003 for updates. * Please see Solicitation AMD 0003 Questions and Answers document. Statement of Work Audiovisual System 1. Scope of Work US Navy…

(1) Vendor needs to provide audio and visual replacement and integration system to the government authority located in West Des Moines, IA.• Reviewing and validating the City’s functional and technical requirements• Inspecting the existing system, infrastructure, pathways, power, network connections, and installation conditions• Developing a complete system design for City review and approval• Furnishing all new equipment, hardware, software, licenses, cabling, connectors, mounting hardware,…

This Request for Proposals (the “RFP”) is an invitation by the City of Camrose (“the City”) to prospective proponents to submit proposals for Council Chamber Integrated Audio-Visual and Meeting Management Solution. The City of Camrose is seeking proposals from qualified Audio-Visual (AV) integrators to provide the design, supply, installation, configuration, testing, commissioning, and training services required for a comprehensive refresh of the Council Chambers Audio-Visual system. The…

(1) Vendor needs to provide audio–visual system to the government authority located in Monroe, NC. – Audiovisual contractors to furnish, install, program, integrate, test, and commission a comprehensive upgrade of the audiovisual, broadcasting, and lighting systems. – Provide a reliable, professional, and user–friendly system for conducting council meetings, public meetings, presentations, live.– The system shall integrate video presentation, audio, microphones, cameras, production switching,…

(1) Vendor needs to provide audio visual replacement system to the government authority located in Kaysville, UT.– The systems shall improve audio performance, reduce dependence on multiple vendors, and reduce the need for frequent troubleshooting. Remote management and control capability for City IT staff is required.– This evaluation shall include the existing displays, projector, motorized screen, dais monitors, cameras, video distribution equipment, microphones, audio processing equipment,…

(1) Vendor needs to provide audio visual services to the government authority located in Dania Beach, FL. – Provide audio visual, production, and meeting support services, including labor, repair, supervision, staffing, and equipment.– The full completion of production services for city meetings and events, including labor, staffing, equipment, lighting technicians, sound technicians, producers, directors, camera operators, and additional personnel as needed.– Providing comprehensive sound,…

(1) Vendor needs to provide audio–visual equipment and services to the government authority located in Austin, TX.– Professional audio–visual (AV) equipment and services, and to provide live video production services and equipment for community events and other public and special meetings as needed and requested.– Provide equipment as well as comprehensive broadcast, video production, and consulting staff and services.– Requires clear day–to–day communication channels and a defined escalation…

(1) Vendor needs to provide audio–visual systems to the government authority located in Kaysville, UT.– The systems shall improve audio performance, reduce dependence on multiple vendors, and reduce the need for frequent troubleshooting– This evaluation shall include the existing displays, projector, motorized screen, dais monitors, cameras, video distribution equipment, microphones, audio processing equipment, control interfaces, lighting–control interfaces, UPS equipment, cabling, and other…

(1) Vendor needs to provide web–based security camera software. • System Requirements:– Replace IndigoVision with modern platform.– Leverage existing cameras and network.– Improve usability, scalability, and sustainability.– Full deployment and configuration.– Camera migration.• User Interface:– Web–based thin client preferred.– Mobile support required.– Customizable interface.• Migration:– Provide migration plan from IndigoVision.• Infrastructure Compatibility:– Support existing IP cameras.–…

(1) Vendor needs to provide public meeting streaming and agenda software.– The Agency seeks a fully integrated, turnkey meeting streaming solution that provides live public access, automated archiving, agenda synchronization, indexing, timestamps, and long–term public records retention through the vendor's agenda and minutes platform.– Provide single–vendor solution and does not desire a solution requiring separate streaming platforms, public video hosting services, third–party integrations,…

(1) Vendor needs to provide audio visual service to the government authority located in OH. – Audiovisual (AV) systems contractor to provide annual preventative maintenance, on‑call time‑and‑materials repair services, and recommendations with implementation of system.– To ensure reliability, improve system stability, and maintain a modern AV environment suitable for executive‑level conferencing. – Network routing improvements and VLAN segmentation for AV traffic.– System firmware and software…

(1) Vendor needs to provide campus–wide technology and audiovisual upgrades to the government authority located in Gilroy, CA. – Provide end–to–end services, including but not limited to:A. Assessment & Planning• Evaluate existing campus–wide technology infrastructure• Identify gaps across instructional and specialty spaces• Develop standard technology “kits” for different room typesB. Design & Engineering• Develop AV and technology system designs for:o Standard classroomso large lecture…

(1) Vendor needs to provide technical support services to the government authority located in Fremont, CA. • Provide comprehensive support for the city’s audio–visual (av) system for city council and public meetings, ensuring reliable, secure, and accessible operations.• Responsible for system testing prior to the meetings, and documentation to support transparent governance and public access.• Provide real–time technical support during Council meetings for all IT and AV systems.• Manage…

(1) Vendor needs to provide contact center and unified communications solutions • Unified communication solutions, such as: VoIP technology and UCaaS, video or audio collaboration and conferencing, mobility options, mass notification, and enhanced messaging; • Contact center solutions, such as: CCaaS, automatic call or contact distribution and routing, omnichannel capability, interactive voice response, real–time status, reporting, and analytics• Solutions including architecture,…

(1) Vendor needs to provide portal–board management software.– Build and create and/or duplicate Agendas with one click– Schedule Meetings– Annotate minutes during meetings– Keep information secure– Create and deploy questionnaires and surveys– Collect e–Signatures– Track tasks and notifications– Distribute and track approval of meeting minutes– Accessible from any location and device– Permission control– Archive information– Excellent customer support/troubleshoot system

(1) Vendor needs to provide audiovisual and video teleconferencing systems maintenance and support services to the government authority located in Upton, NY. – The Contractor shall provide comprehensive maintenance, technical support, preventive maintenance, remote diagnostics, software maintenance, warranty coordination, and related support services for the existing Cisco, Poly, and associated Audio–Visual (AV) and Video Teleconferencing (VTC) infrastructure deployed throughout Brookhaven…

The Space Acquisition and Integration Office (SAIO), on behalf of the 21st Communications Squadron (21 CS) under Space Operations Command (SpOC) at Peterson SFB (PSFB), CO, is currently exploring the feasibility of consolidating several communications contracts across PSFB, Schriever SFB (SSFB), and Cheyenne Mountain Space Force Station (CMSFS). 21 Aug 2026 Updated: Additional PDF version of the virtual industry day slides for ease of access 20 Aug 2026 Updated: Vitural Pre-Release Industry…

36C24826Q1112: VISN 8 Conference Room Audio/Visual Supplies and Installation REQUEST FOR QUOTE FOR COMMERCIAL ITEMS General Information Document Type: RFQ Solicitation Number: 36C24826Q1112 Posted Date: 08-11-2026 Original Response Date: 08-28-2026 Product or Service Code: 7B20 - IT and Telecom - High Set Aside: SDVOSB NAICS Code | Size Standard: 541330| $25.5M This is a Request for Quote (RFQ) for commercial items prepared in accordance with the format in RFO Part 12, Acquisition of…

The Space Acquisition and Integration Office (SAIO), on behalf of the 21st Communications Squadron (21 CS) under Space Operations Command (SpOC) at Peterson SFB (PSFB), CO, is currently exploring the feasibility of consolidating several communications contracts across PSFB, Schriever SFB (SSFB), and Cheyenne Mountain Space Force Station (CMSFS). 21 Aug 2026 Updated: Providing Updated Teaming/Partnering Spreadsheet 21 Aug 2026 Updated: Additional PDF version of the virtual industry day slides…

(1) Vendor needs to provide health promotion and wellness conference event planner services. – Provide professional event planning and logistical support services to coordinate and execute health promotion and wellness conference.– Comprehensive event planning, coordination, and execution services necessary to support a culturally respectful, professionally managed conference aligned with Area health priorities.– Conference and vendor set up and registration.– Four to six (4–6) breakout rooms:…

The Space Acquisition and Integration Office (SAIO), on behalf of the 21st Communications Squadron (21 CS) under Space Operations Command (SpOC) at Peterson SFB (PSFB), CO, is currently exploring the feasibility of consolidating several communications contracts across PSFB, Schriever SFB (SSFB), and Cheyenne Mountain Space Force Station (CMSFS). 20 Aug 2026 Updated: Vitural Pre-Release Industry Day _Post-Event Release: Offical Release of the Informational Materials from the CNECTS Pre-Release…

This is a combined synopsis/solicitation for commercial products and services prepared in accordance with part 12 of the Revolutionary FAR Overhaul (RFO). This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued. The 30th Contracting Squadron at Vandenberg Space Force Base (SFB), CA has a requirement for the modernization and installation of audio-visual (A/V) capabilities in the 2nd Space Launch Squadron (2 SLS)…