TRAVEL-1640 - USA (Seattle, Washington) - Conference Planning Services for Statewide Affordable Housing - Deadline June 30,2026

(1) Vendor needs to provide conference planning services for statewide affordable housing to the government authority located in Seattle, WA.– Conference planning services with a qualified, creative, and experienced business organization to organize, promote, plan, manage, and execute affordable housing conference.– Research, negotiate, and contract national and regional speakers and subject experts within the speaker budget. – Provide comprehensive speaker management, including travel/hotel arrangements, audiovisual coordination, communication systems, master roster tracking, risk planning, replacements, welcome packets, thank–you letters, and invoice payment processing. – Manage the conference website (www.housingwa.org), social media channels, and Whova event app. – Develop and execute marketing efforts to reach existing and new/underserved audiences statewide, reporting on outreach results. – Provided marketing assets as needed to support the conference presenter and partners as conference ambassadors. – Secure sponsors and exhibitors, working with partner organizations and presenter staff teams to identify and coordinate sponsorship leads. – Work with partners to complete grant applications if needed. – Provide strategic recommendations and initiate opportunities to grow sponsor/exhibitor revenue and enhance sponsor value and engagement. (2) The contract period will be for two years.(3) Pre–bid meeting will be held on May 28, 2026.(4) All the questions must be submitted no later than May 28, 2026.