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closed🌐 myputnamschoolsSS #054-331-2537

Intent to Award Sole Source – Swoogo Event Management Services

myputnamschools / NEFEC

Description

Estimated Value: $16,500 annually Term (Years): Initial term through November 2026, with up to three (3) one-year renewals upon mutual agreement Vendor: Swoogo, LLC Justification: The North East Florida Educational Consortium (NEFEC) is requesting approval for a sole source procurement with Swoogo, LLC for event registration and management services. Swoogo provides a comprehensive online platform used to manage participant registration, ticketing, reporting, and event communications for NEFEC-sponsored trainings and statewide conferences. NEFEC has utilized Swoogo successfully for the past two years, and the platform has proven essential for meeting the unique operational and reporting needs of events conducted in partnership with the Florida Department of Education. Swoogo offers advanced customization options, multiple ticketing types, detailed reporting features, and a mobile app that enhances attendee engagement—all of which are integral to the success of NEFEC’s events. Transitioning to another vendor would result in significant disruption, additional training costs, and loss of existing templates and workflows. Because of its proven performance, integration with NEFEC systems, and ability to meet specialized requirements, Swoogo, LLC is the only vendor capable of providing the level of service, functionality, and reliability needed to support NEFEC’s statewide initiatives.

Details

Posted
Oct 23, 2025
Response deadline
Nov 5, 2025, 3:00 PM UTC
Status
closed
Buyer
myputnamschools
Department
NEFEC
Jurisdiction
myputnamschools
Reference #
SS #054-331-2537
Summary
<p data-end="354" data-start="172"><strong data-end="192" data-start="172">Estimated Value:</strong> $16,500 annually<br data-end="212" data-start="209"><strong data-end="229" data-start="212">Term (Y
Is Paused
false
Template Title
Notice of Intent To Award Sole Source Procurement
Copy Count
0
Government Organization City
Palatka
Government Organization Name
Putnam County School District
Government Organization State
FL
Government Organization Website
putnamschools.org/
Government Organization Zip Code
32177
Government Organization Address1
200 Reid Street
Government Organization Timezone
America/New_York
Government Organization Country Code
US
Government Organization Phone Country
1
Closed Substatus
canceled

Contact

(386)329-0517
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This listing is a summary from myputnamschools's open procurement data. We ingest every field the feed publishes; the full solicitation documents are on the source portal.

Raw record
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  "title": "Intent to Award Sole Source – Swoogo Event Management Services",
  "status": "closed",
  "summary": "<p data-end=\"354\" data-start=\"172\"><strong data-end=\"192\" data-start=\"172\">Estimated Value:</strong> $16,500 annually<br data-end=\"212\" data-start=\"209\"><strong data-end=\"229\" data-start=\"212\">Term (Years):</strong> Initial term through November 2026, with up to three (3) one-year renewals upon mutual agreement<br data-end=\"329\" data-start=\"326\"><strong data-end=\"340\" data-start=\"329\">Vendor:</strong> Swoogo, LLC</p><p data-end=\"743\" data-start=\"356\"><strong data-end=\"374\" data-start=\"356\">Justification:</strong><br data-end=\"377\" data-start=\"374\">The North East Florida Educational Consortium (NEFEC) is requesting approval for a sole source procurement with Swoogo, LLC for event registration and management services. Swoogo provides a comprehensive online platform used to manage participant registration, ticketing, reporting, and event communications for NEFEC-sponsored trainings and statewide conferences.</p><p data-end=\"1336\" data-start=\"745\">NEFEC has utilized Swoogo successfully for the past two years, and the platform has proven essential for meeting the unique operational and reporting needs of events conducted in partnership with the Florida Department of Education. Swoogo offers advanced customization options, multiple ticketing types, detailed reporting features, and a mobile app that enhances attendee engagement&mdash;all of which are integral to the success of NEFEC&rsquo;s events. Transitioning to another vendor would result in significant disruption, additional training costs, and loss of existing templates and workflows.</p><p data-end=\"1606\" data-start=\"1338\">Because of its proven performance, integration with NEFEC systems, and ability to meet specialized requirements, Swoogo, LLC is the only vendor capable of providing the level of service, functionality, and reliability needed to support NEFEC&rsquo;s statewide initiatives.</p>",
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  "releaseProjectDate": "2025-10-23T12:27:39.672Z"
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