DE-5426 - USA (Pennsylvania) - Paper to Digital Document, Materials, File Digitalization, Imaging, Conversion and Scanning Services - Deadline July 24,2026

(1) Vendor needs to provide paper to digital document, materials, file digitalization, imaging, conversion and scanning services.• Professional digitization services to convert and scan physical legal documents and official records maintained by the City Clerk, including Ordinances, Resolutions, and Minutes, into accessible, searchable, and secure digital formats while preserving the original content.• Output format: PDF/A, with Optical Character Recognition (OCR) to ensure text searchability.• Each batch scanned must have a batch identifier.• Documents are to be scanned from front to back.• Images must be oriented correctly for viewing.• Text must be readable up to the edge of the document.• Scanned items must be OCR ready.• The materials to be digitized include, but are not limited to, City ordinances, bills, and resolutions dating back to the early 1920s.• File Naming Conventions: Provide naming conventions for files and any required data descriptors (e.g., document title, date, etc.) to ensure consistent organization and retrieval.(2) The contract period will be for one year.(3) All the questions must be submitted no later than July 10, 2026.