SW-115586 - USA (Wisconsin) - Volunteer Management System - Deadline July 8,2026

(1) Vendor needs to provide volunteer management system.  – This software worked well for providing a centralized hub for volunteers, student–teachers, work–study students, partnership staff, and anyone else that is not categorized as a district staff but engages in some capacity.– Provide a comprehensive, full online application ecosystem utilizing tiered workflows to distinguish between one–time, low–frequency, mid–frequency, and high frequency volunteer roles. – The system must capture community organization affiliations and provide a definitive way to sort and categorize community volunteers, student teachers, work–study students, partnership program staff, and current district employees.– Provides a real–time compliance monitoring dashboard for district staff to oversee safety and clearance across all schools simultaneously with volunteer status and completed and not completed required training.– The public–facing volunteer portal must include custom styling and design layouts tailored to seamlessly match our district websites branding guidelines to provide a cohesive user experience– Must be able to funnel district employees through a different approval channel as criminal background checks for current employees are not needed to be pulled.– A built–in translation feature to support our diverse linguistic community to ensure accessibility for non–English speakers.– Automatically tracks volunteer clearance status and sends automated updates to volunteers– Volunteer management software.– Volunteer toolkit and handbook for school coordinators.– Database filters.(2) All the questions must be submitted no later than June 25, 2026.(3) The contract period will be for two years.