Annual Uninterruptible Power Systems (UPS) Preventive Maintenance Checks and Services

{
  "id": 158018,
  "_slug": "alachuacounty",
  "title": "Annual Uninterruptible Power Systems (UPS) Preventive Maintenance Checks and Services",
  "status": "closed",
  "summary": "<p data-end=\"357\" data-start=\"27\">This contract establishes a comprehensive maintenance and service agreement for <strong data-end=\"153\" data-start=\"107\">Uninterruptible Power Supply (UPS) systems</strong> across County facilities. It encompasses <strong data-end=\"341\" data-start=\"195\">Preventative Maintenance (PM), Service Calls (Emergency and Non-Emergency), Battery Replacements, Online Monitoring, and Work Order Management</strong> via FlowPath.</p><p>The awarded vendor will be responsible for:</p><ol><li><strong data-end=\"441\" data-start=\"407\">Conducting initial inspections</strong> to assess equipment condition and establish a maintenance baseline.</li><li><strong data-end=\"579\" data-start=\"514\">Performing semi-annual Preventative Maintenance (PM) services</strong> for all covered UPS units.</li><li><strong data-end=\"648\" data-start=\"611\">Providing 24/7 emergency response</strong> for UPS failures and critical alarms.</li><li><strong data-end=\"724\" data-start=\"691\">Managing battery replacements</strong> in accordance with lifecycle planning and environmental regulations.</li><li><strong data-end=\"839\" data-start=\"798\">Ensuring online UPS monitoring access</strong> for County personnel to facilitate real-time diagnostics.</li><li><strong data-end=\"950\" data-start=\"902\">Utilizing FlowPath for work order management</strong>, documentation, and invoicing.</li></ol><p data-end=\"1509\" data-start=\"985\">All work must comply with <strong data-end=\"1087\" data-start=\"1011\">industry standards, manufacturer specifications, and County requirements</strong>, ensuring optimal system performance, uptime reliability, and cost-effective lifecycle planning. This contract sets <strong data-end=\"1254\" data-start=\"1204\">fixed pricing for PMs and battery replacements</strong> with <strong data-end=\"1294\" data-start=\"1260\">hourly rates for service calls</strong>, ensuring transparency and budget predictability. Vendors must maintain <strong data-end=\"1393\" data-start=\"1367\">detailed documentation</strong> and <strong data-end=\"1466\" data-start=\"1398\">strict adherence to reporting, compliance, and security measures</strong> to remain eligible for contract renewal.</p>",
  "isPaused": false,
  "template": {
    "title": "ITB - Product and Services"
  },
  "addendums": [
    {
      "id": 76474
    },
    {
      "id": 75902
    },
    {
      "id": 77106
    }
  ],
  "copyCount": 0,
  "isPrivate": false,
  "comingSoon": false,
  "created_at": "2025-03-27T17:44:57.785Z",
  "department": {
    "id": 1088,
    "name": "Facilities Management"
  },
  "government": {
    "code": "alachuacounty",
    "organization": {
      "city": "Gainesville",
      "logo": "https://assets.procurement.opengov.com/logo-uploads/4888c0b4-41ed-44c0-9815-a7a76576e3a1_Alachua_County_FL_Logo.png",
      "name": "Alachua County, Florida",
      "phone": "(352)374-5202",
      "state": "FL",
      "website": "https://alachuacounty.us/Depts/Procurement/Pages/Purchasing.aspx",
      "zipCode": "32601",
      "address1": "County Administration Building",
      "address2": "12 SE 1st Street, 3rd Floor",
      "phoneExt": null,
      "timezone": "America/New_York",
      "countryCode": "US",
      "phoneCountry": "1"
    }
  },
  "financialId": "ITB 26-233 MB",
  "closeOutReason": null,
  "closedSubstatus": "awarded",
  "proposalDeadline": "2025-06-18T18:00:23.149Z",
  "releaseProjectDate": "2025-04-30T17:49:49.794Z"
}