MRB-55289 - Nigeria - Event Management and Branding Service - Deadline June 22,2026

Vendor needs to provide event management and branding service. – Event Planning and Management• Develop a comprehensive, Event Management Plan covering all logistical, operational, and contingency dimensions.• Prepare detailed event run–of–show schedules, stakeholder engagement plans, and communication protocols.• Design venue layout, stage configuration, traffic flow, and production setup in coordination with Organization and the host institution.• Provide and manage all technical production requirements: stage, lighting, sound systems, audiovisual equipment, and interpretation services where applicable.• Coordinate guest management, VIP/protocol handling, ushering, and security liaison.• Ensure adequate catering, hospitality, and accessibility arrangements for all attendees, including persons with disabilities.• Develop and implement a comprehensive risk management and contingency plan for each event.• Provide on–site event coordination and supervision throughout set–up, event day, and breakdown.– Branding & Creative Production• Develop an event concept, creative theme, and mood board that aligns with Organization branding guidelines and the Unipods programme identity.• Design and produce all branded materials and installations, including: banners, backdrops, roll–up stands, podium branding, directional signage, branded stationery, event programmes, lanyards, and giveaways.• Ensure strict adherence to Organization–provided specifications for dimensions, colours, typography, logo placement, and materials. No deviations shall be made without prior written approval from Organization.• Procure and install all branding elements at the venue no later than 24 hours before the event.– Media & Communications• Develop and execute an event visibility and media engagement plan, including press invitations and media accreditation.• Provide professional photography and videography coverage of the event; deliver edited, high–resolution photo and video content to Organization within 5 business days post–event.• Support live social media coverage and digital content creation during the event, aligned with Organization's communications guidelines.• Coordinate with Organization's communications team on any pre–event and post–event press releases or media engagements.– Post–Event Reporting• Prepare and submit a comprehensive Post–Event Report within 7 calendar days of each event, covering: attendance figures, stakeholder profiles, media reach and coverage, financial summary, lessons learned, and recommendations.• Provide a complete handover of all branded materials, media assets, and documentation to UNDP upon assignment completion.