Electronic Agenda Management System

The City of Norfolk, Virginia (“City”) seeks a Software-as-a-Service (“SaaS”) Electronic Agenda Management System (“System”) to replace the City’s current agenda management software (Minute Traq ), and support the legislative development, approval, and voting processes from initial drafting through final City Council action and documentation. It is also expected that documentation (current and historical) stored in the System can be accessed and searched by the public. Furthermore, the accepted System will streamline related business processes involving multiple departments, track, tabulate and display live electronic voting results, and improve public access to meetings and documentation. The City intends to purchase a commercially available system that requires minimal customization, is currently in use by other jurisdictions of similar size and complexity, and has a proven track record of effective operation over time. The City prefers a SaaS cloud hosted solution. However, the City will consider an alternative hybrid or on-premise solution for the City’s consideration. If the Offeror proposes an alternative solution, they must explain the advantages to the City of the alternative and how the alternative will meet functional and technical requirements specified in this solicitation. Offerors may propose multiple solutions for City’s consideration under separate proposals.