FY 25-009 Elevator Maintenance

SCOPE OF WORK The entire elevator system shall be maintained as hereinafter described, in accordance with the following detailed terms: Contractor’s trained employees shall use all reasonable care to keep the elevators in proper adjustment and in safe operating condition, in accordance with all applicable Federal, State, and Local laws, ordinances and regulations. All elevators under this bid shall be maintained in first class operating condition and must comply with all maintenance and other requirements of the latest revised edition of the American National Standard Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walks (ASME A17.1-2000), ASME Inspection Manual (ASME A17.2.3 – 2001), and as per the State of New Jersey Laws, and other applicable laws, regulations, ordinances, codes, etc. Should the AHJ Elevator Inspector call for a re-inspection as a result of the Contractor not performing, the Contractor shall pay for the re-inspection costs. The Contractor shall monitor the telephones in each elevator and respond to emergency calls. The Supervisor of Buildings and Grounds shall be informed of all emergency response calls. SCOPE OF MAINTENANCE These specifications shall provide for complete maintenance coverage including examinations, cleaning, painting, lubrication, adjusting, parts replacement, repairs, and testing on all parts of the elevator equipment including, but not limited to, machines, bearings, commutators, brushes, gears, hoist ropes, compensation ropes or chains, governor ropes, thrust bearings ,drive sheaves, sheave bearings brake contacts, solid state devices, computers, monitors, transformers, resistors, and all related equipment including card readers. The specifications shall also include safety governors, governor sheaves, car safeties, hydraulic oil, pump, motor, valves, plunger, above ground oil lines, jack packing, defector and secondary sheaves, bearings, car and counterweight buffers, car and counterweight guide rails, limit switches, guide shores (slide and roller), door operators, car and hall signal fixtures, remote security panel and all components, all car and hatch door equipment contacts, interlocks, auxiliary door closing devices, infrared safety edges, fans, blowers, and emergency lights. The Contractor shall change car lighting bulb during preventative service visits, car frames, platforms, and all other elevator related devices. SCHEDULED MAINTENANCE All preventive maintenance performed by the Contractor shall be scheduled elevator by elevator prior to commencement of the work and shall be subject to final approval by the Supervisor of Maintenance. The preventive maintenance schedule, as prepared by the Contractor, shall include the elevator serial numbers, and examination frequency. Examination hours shall be keyed to a preventive maintenance schedule prepared for the specific equipment covered under these specifications. The Contractor shall examine the equipment at scheduled intervals. When as a result of a scheduled examination, the Contractor shall proceed to make replacements, repairs and or corrections. Items of an emergency nature shall immediately be communicated to the Supervisor of Maintenance and followed up in written form. Equipment examinations shall follow the basic procedures recognized by the elevator service industry. Clean – The Contractor shall clean all of the elevator equipment as well as car and hoist way door sills and grooves, elevator equipment rooms, pits, and hoist way rail equipment. Cleaning of the equipment shall occur at regular intervals sufficient in frequency to maintain a professional appearance. Lubricate – The Contractor shall lubricate all moving parts of the equipment. Lubricants shall be applied at intervals recommended by the equipment manufacturer or as dictated through use of the equipment. All lubricants shall be suitable for the purpose intended and shall meet or exceed the minimum requirements specified by the manufacturer of the equipment to which the lubricant is applied. Adjust – The Contractor shall make adjustments as necessary and when the operation of the equipment varies from its normal or originally designed performance standards, as a result of normal wear and use. Adjustments shall be made by qualified individuals properly equipped with tools and instruments, employed by the Contractor. Adjustments shall be made at regular intervals frequent enough to maintain the elevator in optimum operating condition. Parts or assemblies which have worn (or otherwise deteriorated) beyond “normal” adjustment limits hall be replaced as provided for under the “Replace” and/or “Repair” section of the specifications. Replace – When required, the Contractor shall “replace” items covered under the contract during the course of the scheduled preventive maintenance, when in the reasonable opinion of the Bridgeton Board of Education such replacement will prevent an unscheduled elevator shutdown and/or ensure the continued normal operation of the elevator or which otherwise will extend the useful life of the elevator. All replacements shall be made using original manufacturer’s parts or the Bridgeton Board of Education’s approved equal. Replacement Parts – Spare parts and lubricants shall be equal to or better than the original manufacturer’s parts. All lubricants, oils and other flammable liquids shall be stored in a suitable UL listed metal cabinet. Motors, armatures, field coils, and any other component parts must be delivered within five (5) working days. Refurbished parts or parts that are equal to or better than genuine manufacturer’s parts are acceptable and will be permitted without prior approval. All modifications or special construction must have prior approval from the Bridgeton Board of Education, and the Contractor shall submit a written estimate All modifications or special construction must have prior approval from the Bridgeton Board of Education and the Contractor must submit a written estimate of cost. Depending on the cost, the district may submit the request. Repairs Contractor shall make repairs to all elevator components covered by the contract. The Contractor shall make (or cause to be made) all repairs made necessary due to normal wear and use of the elevator system. The Contractor shall be responsible for all cost for labor, materials, expenses, and supplies that occur as a result of the stated repair. Contractor shall notify the Supervisor of Buildings and Grounds one (1) day prior to scheduled preventative maintenance, shutdown of equipment, and repair orders in order to allow time to notify staff. Emergency repairs needed to repair elevator(s) and restore service shall be priority. Once Contractor is notified, there shall be a minimum two (2) hour response time. Repairs, which are the responsibility of the Bridgeton Board of Education Contractor shall make repairs, when authorized by the Board of Education, where such repairs are not included in the bid. Prior to any repairs being made by the Contractor, the Contractor shall submit a written cost estimate to the Supervisor of Buildings and Grounds to obtain formal approval and a purchase order to proceed. Repair work that exceeds $5000 will be bid under a separate bid process. Periodic Tests The Contractor shall during business hours, perform periodic safety tests on the elevator components, including monthly testing of Emergency Fire Service, telephone communications, emergency car light and alarm bell. The periodic tests and cleaning shall be conducted at the frequency stated in the ASME A17.2 Code or as required by the AHJ. The Contractor shall coordinate with the AHJ inspector or project manager in the scheduling of the tests, to ensure that all tests are properly witnessed. Certified copies of the completed test forms shall be submitted to the Building and Grounds office. Certifications The contractor and all technicians shall be properly certified and licensed as required by the State of New Jersey. Equipment Covered Under This Bid West Avenue School 51 N. West Ave. (1 Elevator) Broad Street School 251 W. Broad St. (1 Elevator & 1 Chair lift) Bridgeton High School 111 N. West Ave. (1 Elevator, 2 Dumb Waiters) High School Stadium 19 Burt Street (1 Elevator)