Event Banner and Flag Display Services – Vendor Information Request

The City of Clermont is requesting information from qualified firms that provide event banner installation/removal and flag display installation/removal and maintenance services. The Agency intends to use responses to compile a vendor list to support future competitive procurement (e.g., ITB/RFQ/RFP). This RFI is not a solicitation for bids or proposals, and no contract will be awarded from this RFI. Information received may be used to develop a future solicitation and/or determine an appropriate procurement approach. Service Overview (Anticipated Scope Summary) The City anticipates the contracted services may include the following: Event Banners (Ongoing, Year-Round) Install and remove event banners over a public roadway for agency-sponsored events (banners may be displayed multiple times per year). Coordinate banner changeovers so the next event’s banner is installed a minimum number of days prior to the scheduled event, as directed. Perform installations during low-traffic hours as required to reduce impacts. Provide traffic maintenance/control as required and as directed; traffic maintenance/control is the contractor’s responsibility. Secure banners at top and bottom, center over the roadway for appearance, and re-secure as needed. Remove banners ahead of potential severe weather events (storm front, tropical storm, hurricane) when directed or when conditions warrant. American Flag Displays (Seasonal) Install and remove flag displays at multiple pre-designated locations using permanent mounts identified by the Agency. Seasonal display periods may include (examples): A late-spring/early-summer display period that remains through a major summer holiday and is removed within a defined period afterward. A fall display period installed prior to a major holiday and removed within a defined period afterward. Ongoing maintenance during display periods, including checking/unfurling and replacing worn/torn flags at regular intervals (e.g., multiple days per week). Remove flags ahead of potential severe weather events to protect mounts/brackets/poles. City-Furnished Items / Contractor-Furnished Items The Agency may provide flags and/or permanent mounting hardware, and may provide event banners for pickup/return at a designated location. The Contractor shall provide all tools, equipment, ladders, vehicles, and any specialty equipment necessary to safely perform the work. Certain areas may have equipment restrictions for pedestrian safety (e.g., no vehicle-mounted lifts in high pedestrian-use areas), as directed. Exclusions (As Applicable) Certain flagpoles, facilities, or locations may be excluded from the scope and maintained by agency personnel; exclusions will be identified in any future solicitation. Requested Vendor Information Vendors responding to this RFI should provide: Company Information Legal business name, phone, website Primary contact name, title, email, phone Provide the information above by email to: procurementservices@clermontfl.org Reference "RFI 26-057" in the email subject Disclaimer The Agency may accept information in whole or in part, request clarifications, and may or may not issue a future solicitation. Responding to this RFI does not guarantee inclusion on any vendor list or invitation to future solicitations. Any future procurement will follow applicable purchasing policies and governing requirements.