ATHLETIC AND PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND RELATED PRODUCTS

THIS IS A FULLY ELECTRONIC BID - NO OTHER FORM OF BID SUBMITTAL WILL BE ACCEPTED. VENDORS ARE ADVISED TO READ THE INSTRUCTIONS BELOW. PLEASE REGISTER YOUR COMPANY VIA OPENGOV PROCUREMENT AT HTTPS://PROCUREMENT.OPENGOV.COM/SIGNUP PRIOR TO VIEWING OR DOWNLOADING THIS SOLICITATION. THE COUNTY EXECUTIVE OFFICE/COUNTY PROCUREMENT IS SOLICITING BIDS FROM CONTRACTORS INTERESTED IN ENTERING INTO FIVE YEAR REGIONAL COOPERATIVE AGREEMENT (RCA) TO BE UTILIZE COUNTYWIDE FOR ATHLETIC AND PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND RELATED PRODUCTS. VENDORS ARE ADVISED TO READ THE INSTRUCTIONS BELOW. THE COUNTY OF ORANGE WILL ACCEPT BIDS FOR COURIER SERVICES – ATHLETIC AND PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND RELATED PRODUCTS USING AN ONLINE REVERSE AUCTION PROCESS MANAGED AND HOSTED BY EASIBUY, LLC (HEREINAFTER REFERRED TO AS “EASI”). REVERSE AUCTION INFORMATION: THE COUNTY OF ORANGE WILL ACCEPT BIDS FOR ATHLETIC AND PHYSICAL EDUCATION SUPPLIES, EQUIPMENT AND RELATED PRODUCTS USING AN ONLINE REVERSE AUCTION PROCESS MANAGED AND HOSTED BY EASIBUY, LLC (HEREINAFTER REFERRED TO AS “EASI”). A. SEALED RESPONSE DOCUMENTS WITHOUT PRICING INFORMATION FOR IFB-017-2529203-RE, WILL BE RECEIVED BY THE COUNTY OF ORANGE THROUGH THE COUNTY’S ONLINE BIDDING SYSTEM ON NOVEMBER 2, 2023, AT 2:00PM. B. PRICING FOR IFB-017-2529203-RE WILL BE RECEIVED VIA THE REVERSE AUCTION PROCESS SCHEDULED TO TAKE PLACE ON NOVEMBER 8, 2023 AT 12:00PM (PST) . THE REVERSE AUCTION WILL BE CONDUCTED IN ACCORDANCE WITH THE COUNTY OF ORANGE PURCHASING PROVISIONS AND THE SPECIFICATIONS FOR THIS BID. THE REVERSE AUCTION WILL BE THE PROCESS USED TO DETERMINE FINAL PRICING. BY SUBMITTING A BID THROUGH THE REVERSE AUCTION PROCESS, THE BIDDER AGREES TO ABIDE BY THE TERMS AND CONDITIONS OF THE COUNTY OF ORANGE POLICIES AND PROCEDURES FOR THE PURCHASE OF GOODS AND SERVICES, THE TERMS AND CONDITIONS OF THE REVERSE AUCTION AND THE TERMS AND SPECIFICATIONS FOR THIS BID. A CONDITION OF PARTICIPATION IN THE REVERSE AUCTION IS THAT VENDORS COMPLETE ALL BID PROPOSAL FORMS AND BE DEEMED RESPONSIVE TO ALL REQUIREMENTS AND RESPONSIBLE TO PERFORM THE SERVICES OR TO PROVIDE THE GOODS. SUCH DETERMINATION WILL BE A PRE-REQUISITE TO PARTICIPATION IN THE REVERSE AUCTION EVENT. PLEASE REFER TO EXHIBIT IV - SOLICITATION REVERSE AUCTION PROCEDURES FOR ADDITIONAL INFORMATION. ALL QUESTIONS PERTAINING TO THIS INVITATION FOR BID (IFB) MUST BE SUBMITTED THROUGH OPENGOV. ANY COUNTY RESPONSE RELEVANT TO THIS IFB OTHER THAN THROUGH OR APPROVED BY COUNTY EXECUTIVE OFFICE/COUNTY PROCUREMENT IS UNAUTHORIZED AND WILL BE CONSIDERED INVALID. **BIDDERS MUST FILL OUT THE ALL-REQUIRED FORMS ATTACHED, AND SUBMIT WITH BID TO BE DEEMED RESPONSIVE. ** BIDDERS ARE ADVISED TO CAREFULLY READ THE COUNTY TERMS AND CONDITIONS, INSURANCE REQUIREMENTS, AND THE MODEL CONTRACT INCLUDING ATTACHMENT A (SCOPE OF WORK) AND ATTACHMENT B (VENDOR PRICING), PRIOR TO SUBMITTING A BID. AWARDED CONTRACTOR MUST PROVIDE ALL INSURANCE REQUIREMENTS WITHIN SEVEN (7) DAYS OF RECOMMENDATION OF AWARD, BUT PRIOR TO OFFICIAL CONTRACT AWARD. **AWARDED BIDDER WILL BE REQUIRED TO SIGN A CONTRACT UPON AWARD. IF AWARDED BIDDER IS A CORPORATION, SIGNATURES WILL BE PROVIDED IN ACCORDANCE WITH THE CORPORATIONS CODE. IMPORTANT DATES THURSDAY OCTOBER 26, 2023 - QUESTIONS DUE BY 2:00 P.M. MONDAY NOVEMBER 6, 2023 - BIDS DUE BY 2:00 P.M. TUESDAY NOVEMBER 7, 2023 - REVERSE AUCTION TRAINING - TIME TBD TUESDAY, NOVEMBER 14, 2023 - REVERSE AUCTION EVENT/ONLINE BIDDING EVENT AT 11:00 AM PST ALL QUESTIONS FOR THIS SOLICITATION MUST BE SUBMITTED VIA OPENGOV. IT IS THE VENDOR'S RESPONSIBILITY TO CHECK BACK FREQUENTLY FOR ANY ADDENDA OR OTHER INFORMATION.