Single Source - Cirrus Interpreting Services

Notice of Intent to Award a Single Source ProcurementVendor Information Cirrus, Inc. Christian Fillman, Chief Executive Officer 7 Arenta Street St. Augustine, FL 32084 Phone: 904-447-4575 Email: chris@hellocirrus.com Estimated Annual Expenditures: $25,000+ Description of Services The North East Florida Educational Consortium (NEFEC) intends to award a single-source contract to Cirrus, Inc. for educational interpreting services. These services support NEFEC events, conferences, trainings, and related activities to ensure accessibility and effective communication for all participants. Single Source Justification While other interpreting service providers may be available, NEFEC has determined that a single-source award is in the consortium’s best interest for the following reasons: Educational Expertise: Cirrus specializes in educational interpreting and provides interpreters experienced in K-12 settings, professional development, and education-specific terminology. Proven Performance: NEFEC has utilized Cirrus for approximately three years. During this time, Cirrus interpreters have developed familiarity with NEFEC’s programs, presenters, and instructional content, resulting in consistent, accurate, and high-quality services. Continuity of Services: Retaining the current provider minimizes disruption to scheduled events and trainings. Transitioning to a new vendor would require onboarding and orientation, potentially affecting service quality and increasing administrative burden. Local Availability and Responsiveness: As a local provider, Cirrus can supply interpreters promptly and flexibly for NEFEC events, helping control travel costs and ensuring quick response to scheduling changes. Cost Reasonableness: Pricing has been shown to be reasonable based on prior experience and historical service usage. Based on these factors, NEFEC has determined that Cirrus, Inc. is the most qualified provider to meet the consortium’s current educational, logistical, and operational needs. Term of Contract This single-source approval is requested for the period from the date of award through June 2027, with the option to renew for up to three additional one-year terms, subject to mutual agreement and continued satisfactory performance.