Consultancy Services for procurement of financial management specialist to support Implementation and Management of the Zanzibar Judicial Modernization Project (Zi-JUMP) — Zanzibar Judicial Modernization Project (Zi-JUMP)

THE JUDICIARY OF ZANZIBAR REQUEST FOR EXPRESSIONS OF INTEREST (CONSULTING SERVICES – INDIVIDUAL SELECTION) Contract Name: Procurement of the Financial Management Specialist to Support Implementation and Management of the Zanzibar Judicial Modernization Project (Zi-JUMP). Contract Reference No: TZ-JOZ-560353-CS-INDV Issue Date: 10th July, 2026 The Government of United Republic of Tanzania represented by Revolutionary Government of Zanzibar under the Judiciary of Zanzibar has received a credit from the International Development Association (IDA) in the amount of US$ 30 million towards the cost of Zanzibar Judicial Modernization Project (Zi – JUMP), and intends to apply part of the credit proceeds for payment under the contract for Procurement of the Financial Management Specialist to Support Implementation and Management of the Zanzibar Judicial Modernization Project (Zi-JUMP). Some specific tasks to be performed for contract period of 12 months, will include but not be limited to the following: Financial Systems and Internal Controls: Establish and maintain accounting, financial reporting, and internal control systems that provide reliable, accurate, and timely information on the use of resources and expenditures. Ensure compliance with International Public Sector Accounting Standards (IPSAS) and World Bank fiduciary requirements. Maintain a robust internal control framework to safeguard project resources and ensure accountability at all levels. Periodically update the financial management section of the Project Operations Manual to align with JoZ systems and software. ii. Financial Tools and Platforms Ensure effective and efficient use of QuickBooks Online for accurate, complete, and timely recording, analysis, and reporting of financial transactions. Onboard the Zi-JUMP Project onto the Funds Chain blockchain system and ensure consistent recording of all transactions through the platform. iii. Budgeting, Payments, and Funds Management Prepare the Project’s annual budget and quarterly cash forecasts based on approved workplans and procurement plans. Monitor budget implementation and ensure adherence to financial covenants. Review and verify monthly disbursement requests for propriety and eligibility. Prepare and process electronic Withdrawal Applications for advances, replenishments, direct payments, reimbursements, or special commitments, with full supporting documentation. Manage the Project Designated Account (DA), including timely completion of monthly bank reconciliations. Process payments to suppliers, contractors, and consultants upon authorization and confirmation of fund availability. Ensure all documentation supporting eligible expenditures is complete, properly filed, and compliant with World Bank requirements. iv. Financial Reporting, Oversight, and Audit Maintain accurate and up-to-date accounting records and ledgers for all Project financial transactions. Prepare monthly management accounts to support financial oversight and decision-making. Prepare quarterly Interim Financial Reports (IFRs), incorporating physical progress reports and reconciling with the World Bank Client Connection. Prepare annual financial statements within three months of the fiscal year-end and present them to the Project auditors. Submit audited financial statements within six months of the fiscal year-end, in line with the Financing Agreement. Liaise with internal and external auditors, respond to audit queries, and follow up on issues raised in management letters. Monitor utilization of payments through desk and on-site reviews, and report findings to the Zi-JUMP Coordinator. Capacity Building and Supervision Supervise the Accounts Officer within the JRDU, providing mentorship and technical guidance. Build institutional capacity in financial governance to ensure sustainability beyond the life of the project. You are requested to submit your detailed Curriculum Vitae (CV) and Financial Proposal in writing by Thursday, 23rd of July 2026 at 10:00 hours local time . The Detailed CV and Financial Proposal shall each be enclosed in a separate envelope and marked “Detailed CV” and “Financial Proposal” respectively. The two envelopes shall then be enclosed in a single envelope and marked “Proposal for the Procurement of the Financial Management Specialist to Support Implementation and Management of the Zanzibar Judicial Modernization Project (Zi-JUMP)” and submitted to the below address: Selection will be based on qualifications and experience stipulated below: Should be a professional accountant (ACCA, CIMA, CPA, CA or equivalent). Bachelor’s degree in Accounting, Finance or equivalent. Master’s degree in any of these fields is an added advantage. Corporate membership in a recognized professional accounting body is desirable. Minimum of 10 years’ relevant experience in financial/accounting, including at least 3 years at supervisory level. Knowledge of International Financial Reporting Standards (IFRS) and International Public Sector Accounting (IPSAS) is highly desirable. Familiarity with accounting packages such as QUICKBOOKS. Experience in disbursement procedures and FM of World Bank or other multilateral development bank’s credits/grants is highly desired. Proven track record in working effectively within multi-disciplinary teams. Good communication skills coupled with a good command of spoken and written English. Eligible and free from any conflict of interest, in accordance with the World Bank Procurement Regulations. The attention of interested individual Consultants is drawn to Section VII, paragraphs, 7.36, 7.37, 7.38 and 7.39 of the World Bank’s “Procurement Regulations for IPF Borrowers” dated Sixth Edition February 2025, setting forth the World Bank’s policy on conflict of interest. Please refer to paragraph 3.14 of the Procurement Regulations on conflict of interest related to this assignment which is available on the Bank’s website at http://projectsbeta.worldbank.org/en/projects-operations/products-and-services/brief/ An Individual Consultant will be selected in accordance with the Individual Consultant Selection (ICS) method set out in the Procurement Regulations. Further information and the detailed Terms of Reference (ToR) for the assignment can be obtained electronically at the following email addresses, from Mondays to Fridays, from 07:30 am to 03:30 pm East Africa time: Website: www.judiciaryzanzibar.go.tz Email: abdallahkhatib79@gmail.com procurement@judiciaryzanzibar.go.tz Expression of Interest; clearly marked “ Procurement of the Financial Management Specialist to Support Implementation and Management of the Zanzibar Judicial Modernization Project (Zi-JUMP)” must be delivered in a written form to the address below (in hard and electronic/email copy) on or before 10:00 local time, on Thursday, 23rd of July 2026 . Bids will be publicly opened in the presence of the bidder’s designated representatives and any who choose to attend at the address below at 10:30 local time on Thursday, 23rd of July 2026 at Second Floor Room No.208. Only One (1) shortlisted candidate will be contacted. Attn: Secretay of Tender Board Judiciary of Zanzibar P.O.BOX: 160 TEL: 024-2230182 FAX: 024-2232720 214 Tunguu Road First Floor Room No. 109 70491 South Unguja Zanzibar, Tanzania Email address: cca@judiciaryzanzibar.go.tz procurement@judiciaryzanzibar.go.tz, abdallahkhatib79@gmail.com Website: www.judiciaryzanzibar.go.tz THE JUDICIARY OF ZANZIBAR ZANZIBAR JUDICIARY MODERNISATION PROJECT (Zi-JUMP) TERMS OF REFERENCE FOR THE PROCUREMENT OF THE FINANCIAL MANAGEMENT SPECIALIST TO SUPPORT IMPLEMENTATION AND MANAGEMENT OF THE ZANZIBAR JUDICIAL MODERNIZATION PROJECT (Zi-JUMP) (Individual Consultant ) JULY, 2026 INTRODUCTION The Judiciary of Zanzibar (JoZ), with financing from the International Development Association (IDA), is implementing the Zanzibar Judicial Modernization Project (ZiJUMP). Approved in April 2024, ZiJUMP provides a credit of US$30 million to strengthen citizencentric judicial services by enhancing accessibility, efficiency, and transparency[1]. The project is structured around three components: Access to Justice Services, Court Efficiency, and Citizen and Stakeholder Engagement, each designed to modernize the judiciary and align institutional reforms with the Zanzibar Development Vision 2050 and the World Bank’s governance priorities[2]. To ensure effective delivery, the Project Appraisal Document (PAD) requires the establishment of a Judicial Reform Delivery Unit (JRDU) within JoZ, comprising specialists in financial management, procurement, environmental and social safeguards, and monitoring and evaluation. This unit is mandated to oversee daytoday implementation and safeguard compliance with fiduciary, technical, and operational standards[3]. BACKGROUND OF THE ASSIGNMENT The PAD identifies fiduciary risks as substantial, underscoring the importance of robust financial management systems to guarantee accountability, transparency, and prudent use of resources. At present, JoZ faces a critical challenge: the financial staff engaged under ZiJUMP is simultaneously responsible for broader institutional financial affairs. This dual role has created a situation where the same officer, who also serves as the Chief Accountant of JoZ, manages project finances, reviews them, and approves financial decisions. The absence of segregation of duties has led to weaknesses in financial oversight and contributed to poor financial management practices. 4. To address this gap, JoZ seeks to recruit an additional Financial Management Specialist dedicated to ZiJUMP. This specialist will provide an independent review and strengthen internal controls, ensuring that project resources are managed transparently and efficiently. The engagement will also build institutional capacity, reduce fiduciary risks, and reinforce public trust in the judiciary’s financial governance. By separating financial management responsibilities from review and approval functions, JoZ will align with international best practices and World Bank fiduciary requirements, thereby safeguarding the integrity of ZiJUMP’s implementation. OBJECTIVE OF THE ASSIGNMENT The objective of this assignment is to strengthen the financial management capacity of the Judicial Reform Delivery Unit (JRDU) and the ZiJUMP Project by engaging a dedicated Financial Management Specialist. The specialist will ensure that project resources are managed with integrity, transparency, and efficiency, in full compliance with World Bank fiduciary requirements and international accounting standards. Specifically, the assignment seeks to: Establish and maintain robust financial management systems that provide reliable, accurate, and timely information on the use of resources and expenditures, thereby supporting effective oversight by the Judiciary of Zanzibar and the World Bank. Introduce segregation of duties in financial management by providing independent review and oversight, addressing the current challenge where the same officer manages, reviews, and approves project finances while also serving as Chief Accountant of JoZ. This will mitigate risks of conflict of interest and strengthen accountability. Ensure compliance with international accounting standards and World Bank guidelines, including the complete and accurate recording of assets, liabilities, and transactions, and the preparation of timely financial reports and audited statements. Support the operationalization of modern financial tools and platforms, including QuickBooks Online and Funds Chain blockchain, to enhance transparency, efficiency, and traceability of financial transactions. Build institutional capacity within JoZ by mentoring and supervising the Accounts Officer and strengthening financial governance practices that will endure beyond the life of the project. Through these objectives, the assignment will directly contribute to mitigating fiduciary risks, improving financial accountability, and ensuring that ZiJUMP resources are utilized efficiently to achieve the project’s development objectives. DUTIES AND RESPONSIBILITY 8. The Financial Management Specialist will be responsible for ensuring sound financial governance of the Judicial Reform Delivery Unit (JRDU) and the Zi-JUMP Project, in line with World Bank requirements and international accounting standards. The duties and responsibilities shall include, but not be limited to, the following: Financial Systems and Internal Controls: Establish and maintain accounting, financial reporting, and internal control systems that provide reliable, accurate, and timely information on the use of resources and expenditures. Ensure compliance with International Public Sector Accounting Standards (IPSAS) and World Bank fiduciary requirements. Maintain a robust internal control framework to safeguard project resources and ensure accountability at all levels. Periodically update the financial management section of the Project Operations Manual to align with JoZ systems and software. ii. Financial Tools and Platforms Ensure effective and efficient use of QuickBooks Online for accurate, complete, and timely recording, analysis, and reporting of financial transactions. Onboard the Zi-JUMP Project onto the Funds Chain blockchain system and ensure consistent recording of all transactions through the platform. iii. Budgeting, Payments, and Funds Management Prepare the Project’s annual budget and quarterly cash forecasts based on approved workplans and procurement plans. Monitor budget implementation and ensure adherence to financial covenants. Review and verify monthly disbursement requests for propriety and eligibility. Prepare and process electronic Withdrawal Applications for advances, replenishments, direct payments, reimbursements, or special commitments, with full supporting documentation. Manage the Project Designated Account (DA), including timely completion of monthly bank reconciliations. Process payments to suppliers, contractors, and consultants upon authorization and confirmation of fund availability. Ensure all documentation supporting eligible expenditures is complete, properly filed, and compliant with World Bank requirements. iv. Financial Reporting, Oversight, and Audit Maintain accurate and up-to-date accounting records and ledgers for all Project financial transactions. Prepare monthly management accounts to support financial oversight and decision-making. Prepare quarterly Interim Financial Reports (IFRs), incorporating physical progress reports and reconciling with the World Bank Client Connection. Prepare annual financial statements within three months of the fiscal year-end and present them to the Project auditors. Submit audited financial statements within six months of the fiscal year-end, in line with the Financing Agreement. Liaise with internal and external auditors, respond to audit queries, and follow up on issues raised in management letters. Monitor utilization of payments through desk and on-site reviews, and report findings to the Zi-JUMP Coordinator. Capacity Building and Supervision Supervise the Accounts Officer within the JRDU, providing mentorship and technical guidance. Build institutional capacity in financial governance to ensure sustainability beyond the life of the project. V. QUALIFICATIONS AND EXPERIENCE 9. The FM Specialist must have the following qualifications and experience: i. Should be a professional accountant (ACCA, CIMA, CPA, CA or equivalent). ii. Bachelor’s degree in Accounting, Finance or equivalent. Master’s degree in any of these fields is an added advantage. Corporate membership in a recognized professional accounting body is desirable. Minimum of 10 years’ relevant experience in financial/accounting, including at least 3 years at supervisory level. Knowledge of International Financial Reporting Standards (IFRS) and International Public Sector Accounting (IPSAS) is highly desirable. Familiarity with accounting packages such as QUICKBOOKS. Experience in disbursement procedures and FM of World Bank or other multilateral development bank’s credits/grants is highly desired. Proven track record in working effectively within multi-disciplinary teams. Good communication skills coupled with a good command of spoken and written English. Eligible and free from any conflict of interest, in accordance with the World Bank Procurement Regulations. VI. REPORTING The FM Specialist will report to the Project Coordinator. TIME FRAME The Services will commence immediately after signing the Contract. The assignment shall be for a period of twelve (12) months, renewable based on the satisfactory performance of the Consultant and the Project's needs. DUTY STATION The FM Specialist is expected to work full-time office hours at JoZ with frequent travels across Zanzibar to sites on project-related matters. The Judiciary of Zanzibar will provide the FM Specialist with office space and essential working materials such as computers, stationery, and related fixtures. In case of travel requirements outside Zanzibar and within Tanzania for the project-related assignments, the Specialist shall be paid travel expenses in line with the Zanzibar Government rules and procedures. PAYMENT Payment to the FM Specialist will be made on a monthly basis. A monthly lump sum amount of remuneration per month will include all his overheads, social charges, and other associated costs, including local transportation within Zanzibar and insurance premium costs. Payment to the expert in respect of remuneration will not be adjusted for inflation for the duration of the assignment. LEAVE The FM Specialist will be entitled to twenty-eight (28) days non-paid leave per annum, as per the JoZ Personnel Manual. PROCUREMENT/HIRING METHOD The Consultant will be hired and contracted as per the “Individual Consultant (IC)” Selection method of the World B [1] PAD Zi-JUMP, Project Development Objective [2] PAD Zi-JUMP, Project Components [3] PAD Zi-JUMP, Legal Covenants, Section I.A.3