HVAC-Systems and Related Services

Pinellas County is establishing a comprehensive Chiller Preventive Maintenance and Condition Assessment program to enhance system reliability, reduce operational risk, and support long-term asset lifecycle planning. This contract requires structured annual preventive maintenance, defined service response expectations, and equipment-specific maintenance requirements for water-cooled chillers, air-cooled chillers, pumps, and cooling towers, consistent with manufacturer standards and HVAC industry best practices. For water-cooled chillers, the scope includes an Eddy Current testing and tube cleaning program to proactively monitor internal tube integrity and prevent failure. This procurement also emphasizes documentation, asset management support, and vendor accountability. Contractors must submit a complete Annual Reporting Package, including inspection documentation, test results, and a formal Condition Assessment with Remaining Useful Life projections. Quarterly vendor performance meetings and a measurable performance metric ensure timely service delivery. A formal corrective action and cure framework is included, consistent with the Pinellas County Purchasing Manual, to ensure contract compliance and protect County interests. Overall, this contract establishes a structured, defensible, and professional maintenance framework that strengthens reliability, transparency, and long-term planning for critical County infrastructure.