US-FED-00000386414 - DA10--RFI | Cost Oversight and Spending Transparency (COST) Software - Deadline July 23,2026

Request for Information for Cost Oversight and Spending Transparency (COST) Software Introduction: This is a Request for Information (RFI) only issued for conducting market research. Accordingly, this RFI constitutes neither a Request for Quote (RFQ), Request for Proposal (RFP), nor a guarantee that one will be issued by the Government in the future; furthermore, it does not commit the Government to contract for any services described herein. The Department of Veterans Affairs (VA) is not, at this time, seeking proposals or quotes, and therefore, will not accept, review, or evaluate unsolicited proposals or quotes received in response hereto. This notice is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted because of this request. The Government does not reimburse respondents for any costs associated with submission of the information being requested or reimburse expenses incurred for responses to this RFI. The information provided may be used by VA in developing its acquisition strategy and Performance Work Statement (PWS) or Product Description (PD). Any information submitted by respondents to this RFI is strictly voluntary; however, any information received shall become the property of the Government and will not be returned to the respondent. Interested parties are responsible for adequately marking proprietary, restricted, or competition sensitive information contained in their response. This is a request for information and does not obligate the Government in any way, nor does it commit the Government to any specific course of action. Product information, brochures, part numbers, and/or other description information may be included with the submission. Requirement: The Department of Veteran s Affairs (VA) Office of Information & Technology (OI&T), Information Technology Budget and Finance (ITBF) has a requirement for cost modeling and financial management software with the ability to categorize and report costs against OIT s Budget Structure, in addition to calculating Total Cost of Ownership (TCO) for IT Products and Services through a series of allocations based on cost category and operational data sets. The VA IT dollars that must be managed within the application is approximately $9 Billion annually or up to 100,000 financial transactions annually. The desired outcome of the software purchase is to have a single, unified view of IT cost and related resource consumption categorized against the OIT Budget Structure, in addition to calculating the TCO for all VA IT Products and Services. The contractor shall provide ongoing configuration support, mentoring, and education so that OIT can fully utilize the capabilities of the product and configure in the most efficient manner. The contractor shall provide software updates, platform upgrades (if applicable), product support, and periodic technical health assessments. Please provide a Rough Order of Magnitude (ROM) for your product as is needed to meet the salient characteristics listed in the System Capability Requirements for Sections 1.1.1 1.1.5. System Capability Requirements: 1.1.1 IT Cost Transparency Must be able to model multiple dollar types, including budget, obligations, expenditures, and expenses Ability to calculate, visualize, and optimize application Total Cost of Ownership (TCO), including fully burdened TCO. Support demand–driven decision–making by aligning IT spend to business processes, capabilities, and outcomes. Against all business units, at a minimum, the following metrics: Business unit percentage of total solutions spend Total cost of ownership by application and service Cost per employee or contractor Business unit percentage of total IT spend Vendor spend Service Desk spend and consumption Cloud spend and consumption Infrastructure spend and consumption Against all Products and Services, the following breakouts, at a minimum, for the above metrics: Business unit Direct allocation Indirect allocation Overhead allocation Enabling Application allocation Cost Pools and Sub–Pools Towers and Sub–Towers Towers broken out into Cost Pools Fixed costs Variable costs OpEx costs Capital Expenditure (CapEx) costs The ability for the government to configure model health reporting, including the strength of the data relationships as part of each allocation from one layer in the model to the next. The ability to allocate costs in a myriad of ways, including but not limited to: The ability to allocate costs in a recursive fashion. The ability to allocate costs using % of total and % of FTE ratios. The ability to allocate costs using data relationships between financial data and operational data sets (Data Center ID, Server ID, Storage Device ID, Ticket ID, etc.). The ability to allocate costs in a sequential order. The ability to allocate costs to Products only and not Services that are in the same Cost Object Layer 1.1.2 Support Services –