SW-115624 - USA (Michigan) - Cloud-Based Electronic I-9 and Possibly an E-Verify Management System - Deadline July 8,2026

(1) Vendor needs to provide Cloud–Based Electronic I–9 and possibly an E–Verify management system. – The SaaS solution must provide a secure, web–based portal accessible to both employees and HR administrators.– Electronic Form I–9: Full support for Section 1 (employee), Section 2 (employer), and Section 3 (re–verification) with built–in logic to prevent missing fields or conflicting data.– Ability to Integrate E–Verify if mandated by the Federal Government: Direct, real–time submission to the Department of Homeland Security (DHS) without leaving the platform. Support the E–Verify Alternative Procedure and the ability to upload/store copies of documents.– Remote Hire Capabilities: A secure workflow allowing authorized third–party representatives to complete Section 2 on behalf of the University.– Compliance Dashboard: Real–time reporting on I–9 status, Tentative Non–Confirmations (TNCs), and expiring work authorizations (e.g., Visas).– Automated Retention: System logic to automatically identify and purge records once they meet the federal “3 years after hire / 1 year after termination“ rule.– Audit Trail: Explicitly requires a non–editable audit log that tracks every change made to a record (who, what, when) to satisfy audit requirements.– System Integration: We prefer vendors that provide an all–in–one solution or possess the capability to integrate with a talent management infrastructure.– The vendor must provide professional services to transition the agency from its current paper–based filing system to the digital platform(2) All the questions must be submitted no later than June 23, 2026.