SW-115790 - USA (Kentucky) - Vehicle Fleet Management Software Solution - Deadline July 16,2026

(1) Vendor needs to provide vehicle fleet management software solution.• Provide full audit trail for all key/asset transactions (checkout, return, user activity) with timestamped reporting.• Support standard, custom, security, and payroll/timekeeping reports, with scheduled email delivery and export to external/network locations.• Enable real–time alerts and alarms for unauthorized activity, including email/text notifications, visual/audible/silent alarms, and duress alert capability.• Include integrated video surveillance tied to key transactions (checkout/return), capturing and storing activity footage• Ensure system security and integrity, including:o Tamper–resistant system components and software controlso Embedded/secure OS environment with IT–friendly administration toolso System monitoring, diagnostics, and network troubleshooting capabilities• Provide web–based and remote system access, allowing centralized management of oneor multiple systems from a single location.• Support intuitive user interface and workflow tools, including:o Touchscreen–enabled key checkout/returno Searchable key/asset managemento Visual indicators for key/locker location during transactions• Include reservation and scheduling functionality, allowing users to:o Reserve keys and shared assets (vehicles, rooms, facilities)o Configure alerts to ensure timely return of reserved itemso Manage reservations remotely via web interface• Support shared/common area access control and tracking, including:o Management of keys for facilities (parking, pools, meeting rooms, gates, etc.)o Monitoring and reporting of overdue or unreturned keyso Tracking daily usage of shared assets– Vehicle VIN Scanning & Maintenance Tracking System ProposalVehicle Database Management• Centralized vehicle records.• Vehicle profile creation upon VIN scan.• Storage of:o Registration informationo Odometer readingso Service historyo Warranty informationo Asset assignments– Maintenance Tracking• Preventive maintenance scheduling.• Mileage–based service reminders.• Time–based service reminders.• Work order management.• Maintenance history tracking.• Parts replacement records.• Labor and repair cost tracking.(2) All question must be submitted no later than July 7, 2026.