SW-114848 - USA (Montana) - Inventory Management System - Deadline July 9,2026

Vendor needs to provide inventory management system.• The system must replace the current legacy applications and temporary solutions, resolve existing operational challenges, and provide a reliable, user‑friendly, and accountable tool for both staff and inmate workers.• Function both online and offline, provide asynchronous batching while disconnected, including full offline operation for inmate workstations with periodic supervised synchronization.• The system must provide role–based access controls for staff and inmate groups, utilizing Microsoft Entra ID for single sign–on (SSO) and multi–factor authentication (MFA). • Offer an intuitive and user‑friendly interface suitable for varying literacy levels.• Include clear audit trails for all actions taken within the system.• Support modern equipment including barcode scanners, printers, label printers, and handheld devices.• Provide comprehensive training materials, onboarding assistance, and ongoing vendor support.• Adjust, count, and track inventory quantities.• Support multiple storage and bin locations, including movement of items between locations.• Allow item searches using descriptions, barcodes, or custom fields.• Allow bulk import and export of inventory data.• Allow item notes, metadata, and custom fields to be added.• Support both line‑item receiving and full‑shipment receiving.• Allow correction of purchase requests and invoices after they are created, with an audit trail documenting all changes.• Provide alerts for outstanding payments.