Repair/Replace Security Systems at Sector Key West

This combined synopsis/solicitation for services prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR) as supplemented with additional information included in this notice. This synopsis/solicitation is being advertised as Small Business Set-Aside only. This announcement constitutes the only solicitation; no separate written solicitation will be issued. The solicitation number is 37140PR260000076. Applicable North American Industry Classification Standard (NAICS) codes are: NAICS 561621 - Security Systems Services This requirement is for a firm fixed price service contract. The contract will be awarded using simplified acquisition procedures in accordance with FAR part 13 The Government will award a contract resulting from this solicitation to the proposer responsible, whose offer conforming to the solicitation will be most advantageous to the Government, Lowest Price, Technically Acceptable. Anticipated award date: 10 business days after close of solicitation, OOA 31 August 2026 Quotes are to be received no later than close of business (3 p.m.) on 17 August 2026. Quotes can be email to: angel.melendez@uscg.mil Telephone requests of quotes, will not be accepted, a formal notice of changes (if applicable) will be issued in Sam.Gov Wage determination: 2015-4583 May 13, 2026 SCOPE OF WORK: CCTV Camera, Recording and Data Transmission Replacement U.S. Coast Guard Sector Key West GENERAL REQUIREMENTS PART 1 – General: United States Coast Guard Sector Key West is accepting proposals for qualified individuals or firms to replace the existing CCTV surveillance system located at Sector Key West. The existing system has reached the end of its service life and no longer provides the reliability, recording capability, and surveillance coverage required to support coast Guard security operations. 1. Sector Key West: Relocate the existing wireless bridge to restore network connectivity between UPH and B48. Provide (2) new wireless bridge that will link to existing B107 with B48. 2. Sector Key West B107 (UPH): Upgrade and replace existing CCTV system. 3. Sector Key West B109 (SFLC): Replacing and upgrading exterior surveillance coverage. Work includes installation of a new multi-directional network camera, wireless bridge components, mounting hardware, surge protection, and a Poe+ network switch. 4. Sector Key West B108 (Storage Hanger/ANT Shop): Relocate wireless antennae, install new server closet and rewire with weatherproof cabling. 5. Sector Key West B48 (Command): Complete upgrade of existing CCTV system. Replacing outdated camera technology with modern Hanwha AI-enable cameras or functionally equivalent alternative. The POC’s are: Brett Foster, Phone: (305) 292-8756, email: Brett.A.Foster@uscg.mil and Amanda Green, Phone: (305) 292-8708 email: Amanda.F.Green@uscg.mil PART 2 – Location: U.S. Coast Guard Sector Key West 100 Trumbo Rd Key West, Florida 33040 PART 3 – Parts Required: EQUIPMENT LIST (*below list is provided for basis as design, functionally equivalent alternatives to equipment/parts are acceptable with government approval): 1. Sector Key West B107 (UPH): • (2) 5GHz NanoBeam ac Gen2 19dBi US • (2) Universal Antenna Mount • (2) External PoE Surge Protector • (1) 26-Port Gigabit Poe Switch • (300) Cat 6 Dir Bur Black 1M, Honeywell Cable • (12) Hanwha 5MP vandal-resistant dome cameras • (2) 5MP AI-enabled IR wall-mount cameras • (2) TNP-A6550RW ruggedized PTZ positioning cameras (IP66/IP68, IK10, NEMA 4X) • (2) SBP-156LMW1 telescopic parapet mounts • (1) Wave NVR with 32TB storage, Windows Server OS, and 4 included licenses • Wave Pro Licenses: 8-channel, 5-channel, and 4-channel • (1) 48-port Gigabit WebSmart PoE switch (740W, 4 uplinks) 2. Sector Key West B109 (SFLC): • (1) 4-Channel × 4MP Outdoor Multi-Directional Network Camera – Weather-rated, vandal-resistant, multi-sensor camera for exterior coverage • (1) Mounting Hole Cover, Polycarbonate, White • (1) Wall Mount, white • (1) Corner Mount Adapter • (1) 5GHz NanoBeam AC Gen2 19dBi Wireless Bridge (IS) – Point-to-point wireless transmission for network connectivity • (1) Universal Antenna Mount • (1) External Surge Protector – Protection for wireless and network equipment • (1) 8-Port Gigabit PoE+ Unmanaged Switch – Provides power and network connectivity for the camera system • (1) 26-Port Gigabit Poe Switch 3. Sector Key West B108 (Storage Hanger/ANT Shop): • (1) 4K AI Bullet Camera, 6.91-214.7mm Varifocal Lens, 31x Optical • (1) Waterproof Backbox For Vandal X-Core And X-Plus Cameras, White • (2) 4-Channel x 4MP Outdoor Multi-Directional Network Camera, Mount • (2) Mounting Hole Cover, Polycarbonate, White • (2) Wall Mount, White • (2) Corner Mount Adapter, White • (1) 5GHz NanoBeam ac Gen2 19dBi US • (1) Universal Antenna Mount • (1) External PoE Surge Protector • Cat 6 Dir Bur Black 1M, Honeywell cable • (1) 26-Port Gigabit Poe Switch • (2) Wall and Pole Mount Adaptor, White, 3-Pack 4. Sector Key West B48 (Command): • (2) WAVE Professional License. Enables eight (8) IP stream record • (1) WAVE, 4X IP CAMERA LICENSE • (2) Wall and Pole Mount Adaptor, White, 3-Pack • (2) Mounting Hole Cover, Polycarbonate, White • (2) 5GHz NanoBeam ac Gen2 19dBi US • (2) Universal Antenna Mount • (2) Wall Mount, White • (2) External PoE Surge Protector • (2) Corner Mount Adapter, White • (7) 2MP indoor mini dome camera 4mm fixed h.265/h.264 people cou • (1) License Plate Reader camera • (2) 4-Channel x 4MP Outdoor Multi-Directional Network Camera, Mount • (2) Cap Adapter for the PNM-9000VD Multi-sen • (1) 26-Port Gigabit Poe Switch • (2) 4MP IP Bullet 2-10mm motorized VF H.265 IP66, IK10 PART 4 – Facility Operating Hours: 1. The facility shall remain in operation throughout the service. Contractor access to the service site shall be limited to the following: 8:00am to 4:00pm, Monday through Friday, excluding holidays. Access to the site shall not be permitted on the weekends without prior approval from the Contracting Officer in writing. PART 5 – Security Requirements 1. Contractor shall provide a list of names for required personnel needing to access the base to the Coast Guard COR for access to the base. 2. Personnel will be required to first report to the NAS Boca Chica Security Office for an entry pass unless they already have base access. 3. All personnel shall present their ID and base entry pass to the security personnel at the entrance to the base for access. PART 6 – Contractor Responsibilities: 1. Contractor shall furnish all labor, supervision, tools, equipment, transportation, and incidental materials necessary to complete the project. 2. Contractor shall remove existing equipment as required to support the installation of new CCTV and network devices. 3. Contractor shall install all cameras, wireless bridges, antennas, network switches, surge protection devices, servers, and associated mounting hardware in accordance with manufacturer specifications. 4. Contractor shall mount, align, and secure all surveillance and wireless communication equipment. 5. Contractor shall terminate, label, and test all network, power, and communication cabling required for system operation. 6. Contractor shall program and configure all cameras, wireless bridges, network devices, and supporting equipment for proper operation. 7. Contractor shall integrate the new equipment with the existing Coast Guard CCTV and video management system. 8. Contractor shall verify network connectivity, wireless communication, and video streaming functionality. 9. Contractor shall perform functional testing, commissioning, and final system verification to ensure all equipment operates as intended. 10. Contractor shall reuse existing wiring and infrastructure whenever practical and serviceable. 11. Contractor shall notify the COR of any damaged, unsafe, or incompatible infrastructure requiring replacement prior to performing additional work. 12. Contractor shall maintain a clean and safe work area throughout the project and comply with all applicable Coast Guard security and safety requirements. 13. Contractor shall coordinate work to minimize disruption to facility operations and complete work with authorized access hours. 14. Contractor shall provide basic end-user orientation and operational instruction to Coast Guard personnel upon project completion. 15. Contractor shall deliver a fully operational, tested, and commissioned CCTV system in accordance with the contract requirements. PART 7 – Final Acceptance: 1. The contractor shall provide all required project documentation, including equipment inventory, configuration records, warranty information, manufacturer documentation, and any applicable test results upon completion of the project. 2. The contractor shall complete all installation, programming, integration, testing, and commissioning activities and certify that CCTV system is fully operational in accordance with the contract requirements. 3. The contractor shall coordinate and participate in a final inspection and system demonstration with the COR. The demonstration shall verify proper operation of all cameras, wireless bridges, network equipment, recording functions, and system connectivity. 4. The contractor shall correct, at no additional cost to the government, any deficiencies, discrepancies, or non-conforming work identified during the final inspection before final acceptance. *Submittal of invoice(s) information will be provided once award of contract has been made. Period of Performance: Work is expected to commence at NLT 10 business days after award is made and submitted to awardee. Anticipated award date: 31 August 2026 Site visit: It is highly recommended and encouraged that a site visit is performed at the unit to field verify the requirements within the SOW and speak with the unit POC for this project. A site visit has been scheduled for Wednesday August 5th at 1000. Vendors are to coordinate a site visit with the below listed unit personnel. Vendor must ensure company personnel attending site visit have a proper government issued ID in order to gain access to the Coast Guard Station. Q&A’s: Questions concerning the work requested must be sent via email to angel.melendez@uscg.mil by COB 12 August 2026. These Q&A’s will be answered and posted to this solicitation as an amendment to solicitation prior to closing. 52.222-90 Addressing DEI Discrimination by Federal Contractors Construction-Specific Clauses (FAR Subpart 36.5) • 52.236-2 Differing Site Conditions: Protects the contractor if subsurface or physical conditions differ materially from those indicated in the contract. • 52.236-3 Site Investigation and Conditions Affecting the Work: Requires the contractor to investigate the site and conditions before bidding. • 52.236-5 Material and Workmanship: Requires all materials to be new and of the most suitable grade unless otherwise specified. • 52.236-7 Permits and Responsibilities: Holds the contractor responsible for getting all necessary licenses, permits, and complying with federal, state, and local laws. • 52.236-13 Accident Prevention: Requires contractors to provide a safe work environment and comply with relevant safety and health standards (e.g., OSHA). Labor Standards For construction projects over $2,000 in the United States, solicitations must include wage rate and labor standards requirements: • 52.222-6 Construction Wage Rate Requirements: Mandates that mechanics and laborers are paid the prevailing local wages as determined by the Department of Labor. • 52.222-11 Subcontracts (Labor Standards): Requires contractors to flow down wage requirements to all subcontracts. Socioeconomic Clauses • 52.219-14 Limitations on Subcontracting: Limits the percentage of work that a small business prime contractor can subcontract to other businesses. 4. General Contract Clauses • 52.232-5 Payments under Fixed-Price Construction Contracts: Details the procedures and requirements for progress payments. • 52.249-10 Default (Fixed-Price Construction): Outlines the government's rights if the contractor fails to prosecute the work with the diligence required or fails to complete it on time. Work hours: Monday through Friday, 0800 – 1500 (8 am – 3 pm) No weekends or Holidays authorized. See attached applicable FAR Clauses by reference. Offerors may obtain full text version of these clauses electronically at: www.arnet.gov/far The following Homeland Security Acquisition Regulations (HSAR) are incorporated as addenda to this solicitation: HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (Jun 2006); Contracting Officers Technical Representative (Dec 2003) (COTR) HSAR 3052.237-72. Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov. Request Company’s tax ID information and UEI number. Vendors providing an offer must be registered in SAM (System for Award Management) prior to close of this solicitation. https://www.sam.gov/portal/public/SAM/. The vendors SAM registration must be in an “ACTIVE” status prior to award. Vendors must ensure that the above listed NAICS codes are listed on their SAM registration to perform this type of service.