Records Scanning and Digitization Government Contracts, Bids & RFPs

(1) Vendor needs to provide onsite paper to digital document scanning, digitization, optical character recognition (OCR), digital indexing, and records management services at scanning resolution of 600 DPI in PDF/A ad TIFF file format.– Convert its existing paper–based records to accessible, searchable digital formats– Includes an estimated 270,000 pages of active and inactive documents in various formats and conditions– Index Files: CSV and XML(2) All questions must be submitted no later than…

(1) Vendor needs to provide records scanning, formatting, indexing and shredding services at scanning resolution of 240 DPI in PDF file format.– Provide records digitization services which include scanning, formatting, indexing, and shredding – Responsible for picking up the ~560 file boxes from the storage locations.– Perform duplex scanning (240 DPI Black/White, Multipage, Optical Character Recognition – fully searchable, PDF) to capture both sides of the document(s) where needed.(2) All…

(1) Vendor needs to provide document conversion and scanning services. – Provide secure document conversion and scanning services for jail booking records and other records requiring digital preservation and indexing.– Bitonal scanning of all documents. Proposals must include differences between 200 dpi (black & white) and 300 dpi (black & white).– All scanned documents shall undergo optical character recognition (OCR) processing to produce searchable PDF documents unless otherwise directed.–…

Vendor needs to provide paper to digital document scanning and indexing services.– Prepare large format documents and associated case files (mixture of document sizes) for scanning and indexing.– Convert several series of large format paper documents (maps, drawings, plans and associated case files) to digital form for uploading to automated records search and retrieval and long–term storage systems, and for possible future accessioning into the state archives' digital archives system.–…

(1) Vendor needs to provide microfilm processing services.– Responsible for processing, preserving, and protecting official public records.– Archival purposes, the county films the digitized images of official public records and vitals (birth, death certificates, and marriage licenses) onto 16mm microfilm.– These images must be stored and maintained on three original rolls on Silver film and one duplicate roll on Diazo film.– Recording of all recordable documents and maps.– Collection and…

(1) Vendor needs to provide document scanning services.• Receiving Boxes of Documents• Cataloguing Box Contents• Preparing Documents for Scanning• Scanning Documents per Job Specifications• Indexing Scanned Documents with Appropriate Keywords• Quality Checking Scanned Documents Against Paper Records• Re–Scanning Papers to Resolve quality control issues• Documenting and Reporting Job Issues and Status• Communicating with Records Management, Information Technology, and County Departments•…

(1) Vendor needs to provide Cloud–Based records management system.• Recording and indexing land, marriage, probate, and government records; supporting high–volume document imaging and data image migration; providing ai–assisted indexing, OCR, and redaction of protected personal identifying information; integrating with the county’s financial and assessor systems; and maintaining permanent retention in non–proprietary archival formats to ensure long–term preservation and accessibility• Software…

The Air Force Historical Research Agency has a requirement to procure a complete, turnkey motion picture film scanning system. As the designated repository for historical Department of the Air Force analog film, their mission is to digitize these irreplaceable assets to the highest archival standards. This system is essential for the long-term preservation of our collection and to provide high-quality digital access for researchers, historians, and future generations.

(1) Vendor needs to provide cloud–based records management system. – Records management system shall include robust security controls and cybersecurity protections designed to safeguard records, systems, and data from unauthorized access, cyber threats, and system compromise. – Record system provides for scanning of recorded land documents and OCR indexing of document type, grantor, grantee, parcel number, legal description, Liber and Page and date filed.– The accounting module shall support…

(1) Vendor needs to provide paper to digital assessing and property card digitization, scanning, indexing service.– Vendor must be located in New England (CT, MA, ME, NH, RI, or VT).– Provide property record card digitization and indexing services.– The scanning, we must have multiple data points indexed the property address and the map, block, lot.– 600 DPI resolution or greater.– Scanned files must be a .pdf format.– Index file must be a searchable database. – Digitization and Scanning of…

(1) Vendor needs to provide robotic book scanning system to the government authority located in Castleton–on–Hudson, NY.– Provide the purchase, delivery, installation, and commissioning of one high–speed, robotic, non–destructive book scanning system.– System will support modernization of the law library and digitization of bound appellate court records and other legal materials that are regularly requested by law firms, government agencies, researchers, and members of the public.– Robotic or…

This requirement is for Transport Canada. Title: Document Imaging Services. Description of the Requirement: 1) Obtain digital images of archival and/or current records, with associated metadata and index data ready for transfer by government resources into electronic document and records management systems such as SharePoint, providing employees with improved access and search capabilities; 2) Facilitate access to information, providing Canadians with greater transparency of government…

It is the intent of these specifications, terms, and conditions to describe microfilm processing services being requested by the County. The County intends to award a three (3) year contract (with the option to renew for two [2] years) to the Bidder selected as the most responsive and responsible Bidder whose response conforms to the RFP and meets the County’s requirements. These specifications, terms, and conditions are to procure the most environmentally preferable products with equivalent…

(1) Vendor needs to provide technical library management services to the government authority located in Norfolk, VA. • Provide administrative, data management and technical support for the Technical Library. • Utilize the Virtual Technical Library (VTL), an electronic repository and management system for technical manuals, drawings, engineering designs, engineering and technical references• Manage and maintain all technical library records to include receiving, cataloging, filing and…

Record Retrieval Services for the United States Attorney's Office, Southern District of Texas. Performance period shall be September 21, 2026 through September 20, 2027 with (4) option years.

(1) Vendor needs to provide records management system to the government authority located in South Carolina.• Procure a secure, scalable, and fully supported solution to replace the University's existing Records Management System while enhancing operational efficiency, reporting capabilities, compliance, and records management• Computer–Aided Dispatch (CAD)• Agency Asset Inventory Management• Secure Electronic Document Storage• Historical Data Migration from the University's current Records…

(1) Vendor needs to provide automated ADA document accessibility platform.– Provide a fully integrated, cloud–hosted SaaS document accessibility solution that automatically discovers, processes, and remediates digital records maintained.– The platform must perform advanced optical character recognition (OCR), layout analysis, structural tagging (including headings, lists, and data tables), and visual element processing for items such as maps, stamps, signatures, and technical diagrams across…

(1) Vendor needs to provide archival microfilm storage service– Provide storage of archival microfilm in a climate–controlled environment.– Archival microfilm is boxed and labeled with barcodes.– Maintain a log of all boxes, and their locations, within the storage facility.(2) The contract period will be for two years. (3) All the questions must be submitted no later than August 25, 2026.

Combined Synopsis / Solicitation is attached. Attachment 2, Schedule of Prices is attached. Attachment 3, RFQ Information Sheet is attached. Attachment 7, Relevant Past Performance Questionnaire is attached

EO 14398 - Quarterly inspection, maintenance and as needed repair services for three government-owned Xerox VersaLink copier/printer devices located at facilities in Page, Arizona.

The U.S. Census Bureau (USCB) is soliciting quotations from qualified small-business concerns for the lease, replacement, installation, configuration, maintenance, support, and environmentally responsible removal and disposal of multifunction printing devices (MFDs) at six regional offices located in Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Los Angeles, California; New York, New York; and Philadelphia, Pennsylvania. The USCB’s existing fleet of multifunction devices is…