Fiscal/Program Administrator for Rental and Business Assistance Programs

Through this Request for Qualifications (RFQual) , the City of Milpitas is seeking to establish a pool of pre-qualified contractors capable of providing fiscal and program administration services for future rental and/or business assistance programs, funding rounds, and grant cycles that will be established by the City in the next five years (estimated May 2026-May 2031). Note on Selection: This RFQual will not result in an immediate contract. Instead, prequalified contractors will be invited to submit targeted proposals and pricing as specific programs or funding opportunities become available. Contracts will be executed with the selected proposer at that time. Prequalification does not guarantee award of future contract. The City reserves the right to approve or reject any proposals at its sole discretion. Scope of services will vary by program but generally include: Program Development: Designing operational frameworks for new initiatives. Application Management: Reviewing high volumes of applications for eligibility. Fund Disbursement: Managing both one-time payments and recurring monthly disbursements. Reporting & Compliance: Providing detailed fiscal and performance reporting as required This RFQual presents an opportunity to partner with the City on a range of locally, impactful, state- and federally funded programs over the next 5 years. Firms with a proven track record in fiscal and program administration, grant compliance, and customer-focused program delivery are encouraged to review the full solicitation and submit their qualifications.