RFQ #PA321 - Vehicle Auction Services

The County of Kern is extending an Invitation to Bid for Vehicle Auction Services for the Kern County Fire and Fleet Services Departments. INVITATION TO BID IS EXTENDED TO PROVIDE VEHICLE AUCTION SERVICES AND RELATED SERVICES WHICH INCLUDE PROVISIONS OF ALL LABOR, MATERIALS AND EQUIPMENT REQUIRED TO PICK UP, TRANSPORT, AUCTION, SELL AND TRANSFER OWNERSHIP OF COUNTY OWNED VEHICLES FROM THE KERN COUNTY FIRE AND FLEET SERVICES DEPARTMENTS AS DESCRIBED IN THIS DOCUMENT. AGREEMENT TO BE EFFECTIVE MAY 1, 2027 FOR THREE YEARS WITH TWO ONE-YEAR RENEWAL OPTIONS. Quotation Request responses may be submitted online or hand-delivered to: Kern County Purchasing Attn: Shawn DeSchutter 1115 Truxtun Ave., 3rd Floor Bakersfield, CA 93312 before 11:00 am. PST on Friday, December 11, 2026 The Quotation Request “PA 321 Vehicle Auction Services” must appear on the outside of the envelope BID RESPONSE INSTRUCTIONS: It is the sole responsibility of the Vendor to return responses by the time and date stated electronically or hand delivered. Please contact the Buyer listed for this Quotation Request through the Public Purchase website, should you require assistance. Questions asked prior to 5:00 pm PST on Friday, December 4, 2026 will be responded to. Questions after that may be submitted but are not guaranteed an answer. ONLINE RESPONSE: Vendors may register at the County's Purchasing/Bidding website: Public Purchase.com, to submit a bid response. The Bid title is: “Vehicle Auction Services” The County of Kern is trying to reduce paper consumption and save money on postage and various other expenses. The awarded Vendor must provide a W9 with their Tax ID and billing information, before a Kern County Purchase Order can be issued to the Vendor. Limited access to the website shall not be grounds for protest. Inability to submit a timely bid due to unfamiliarity with the software or the submission requirements shall also not be grounds for protest. Email notifications sent using this system are only intended to supplement the County's overall procurement process and may not be relied upon by vendors as the sole or complete source of information for any procurement by the County. It is the sole responsibility of the Vendor to return responses by the time and date stated electronically or by hand delivery. Please contact the Buyer listed for this Quotation Request, should you require assistance. Postmark date will not constitute timely delivery. Responses received after the above time will not be considered. ALL LATE BIDS WILL BE REJECTED WITHOUT EXCEPTION! LOCAL VENDOR PREFERENCE: The County of Kern offers a Local Vendor Preference for local vendors within 5% of non-local vendors. Please see the attached Local Vendor Preference Worksheet and return it with your response to be considered for a Local Vendor Preference. Please sign and return the attached Terms and Conditions with your bid submission. If you do not fully accept the County's terms and conditions, please note the exception(s) in your bid packet. Award: The Purchasing Agent may award to one vendor or split the award amont multiple vendors. The right is hereby reserved to make partial award to more than one vendor if the Purchasing Agent considers this procedure to meet the procurement objectives of the County. All bids which, in the County's opinion, substantially conform to the functional requirements specified in the bid documents will be considered. The County shall award the agreement to the vendor or vendors that submit a bid that substantially conforms to the stated requirements, thereby meeting the needs of the department, and is in the best interests of the County, as determined by the County in its sole discretion. Additional Services: The County reserves the right to negotiate with the successful vendor to add additional services under the awarded agreement or Purchase order as deemed necessary. Such additions shall be made by written amendment or change order signed by both parties.