SW-119335 - USA (California) - Enterprise Document Management System - Deadline October 9,2026

(1) Vendor needs to provide enterprise document management system.• Provide an enterprise–grade Enterprise Document Management System (EDMS), deployable in District–approved cloud environments to support the centralized intake, storage, management, retrieval, and lifecycle control of District documents.• Centralized document intake, classification, and metadata‑driven organization• Secure document storage and version control for active and archived records• Electronic document submission, ingestion, and indexing (including scanned and digitally‑born documents)• Multi‑step review, approval, and workflow routing across school and District offices• Initial compliance documentation tracking• Role‑based access and permissions for authorized users• Integration with agency Single Sign‑On (SSO) for authorized District users• Document lifecycle management, including retention, legal holds, and disposition• Comprehensive audit trails and reporting for compliance, audits, and public records requests• Dashboards and reporting for document volumes, workflow status, compliance tracking, and operational insights.• User training, change management, and ongoing support(2) All questions must be submitted no later than September 25, 2026(3) A pre–bid meeting will be held on September 24, 2026.