RFPopen🌐 Michigan State UniversityRFP #942297

Training Management System

Michigan State University

Description?

Master Service Agreement (Software as a Service and Externally Hosted Applications) This Master Services Agreement (this “Agreement”) is agreed to between the Board of Trustees of Michigan State University, a Michigan constitutional body corporate (the “University” or “MSU”) and [INSERT COMPANY NAME] (“Supplier”), a [INSERT STATE & ENTITY STATUS, E.G., A MICHIGAN CORPORATION OR A TEXAS LIMITED LIABILITY COMPANY]. This Agreement is effective on [MONTH, DAY, YEAR] (“Effective Date”), and unless earlier terminated, will expire on [MONTH, DAY, YEAR] (the “Term”). This Agreement may be renewed for

From the solicitation document — full text below.

Documents (10)?

📎 accessibility
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📎 download
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📎 msu-procurement
text/html · 230 KB
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📎 Notice-of-Non-Discrimination-Anti-Harassment-and-Non-Retaliation.html
text/html · 212 B
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📎 privacy
text/html · 212 B
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📎 ResponsePage.aspx
text/html · 67 KB
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📎 rfp-942297-msa.docx
application/vnd.openxmlformats-officedocument.wordprocessingml.document · 123 KB
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📎 rfp-942297.pdf
application/pdf · 1.1 MB
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📎 visit
text/html · 212 B
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📎 weba11y
text/html · 49 KB
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Details?

Response deadline: Sep 23, 2026, 7:00 PM UTC (8d)
Type: RFP
Status: open
Buyer: Michigan State University
Jurisdiction: Michigan State University
Reference #: RFP #942297
Has Description: false

Documents: https://edge.sitecorecloud.io/michigansta4a14-msu70a4-prod718c-8cd0/media/project/msu/procurement/docs/bidopps/rfp-942297.pdf, https://edge.sitecorecloud.io/michigansta4a14-msu70a4-prod718c-8cd0/media
Rfp Number: 942297
Response Due Date: September 23, 2026, 3 p.m. ET

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Full solicitation & documents

The scope, specifications, and submission details live on the source portal.

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Data freshness

Source status

Last checked Sep 15, 2026, 9:13 PM UTC

This record last changed Sep 14, 2026, 9:10 PM UTC.

Last checked records a successful source fetch, including checks that found no content change.

📄RFP at a glance?

Michigan State University seeks an enterprise-grade Training Management System (TMS) to support operational, administrative, and analytical needs of a centralized IT Training function. The solution must provide hosting, management, and remote access capabilities; the university explicitly does not seek a Learning Management System (LMS) for asynchronous content or course delivery. Integration with existing learning platforms is desired but not primary.

Key requirements

Hosting, management, and operation of Service Software with remote access for Administrative Users and End Users
Maintain specified Availability Requirement per Service Level Agreement (Schedule B)
Provide maintenance and support services per Service Level Agreement
Implement and maintain security requirements per Section 15 of Master Service Agreement
Maintain a Disaster Recovery plan with defined RPO/RTO per Section 16 of Master Service Agreement
Functional fit and feature alignment with TMS operational and administrative requirements
Integration capabilities with existing university learning platforms

Eligibility

Compliance with all applicable Laws and securing necessary visas, work permits, business licenses
Compliance with MSU policies per https://procurement.msu.edu/for-suppliers/policies-requirements and https://policies.msu.edu/
Subject to MSU Contractor Criminal Background Check Requirements Policy if applicable; criminal background checks may be required for Supplier Personnel
No outstanding debt with the University or legal disputes with the University (per Section 11.h)

Evaluation criteria

Functional Fit and Feature Alignment (30%)
Integration Capabilities (12.5%)
User Experience and Administrative Usability (20%)
Reporting and Analytics Functionality (15%)
Vendor Experience in Higher Education (2.5%)
Implementation Approach and Support Model (12.5%)
Total Cost of Ownership (5%)
Scalability and Long-Term Sustainability (2.5%)

How to submit

Respondent Information Sheet with company and contact information
Scope of Work response
Pricing proposal submitted separately from other documents
HECVAT security information form
Master Service Agreement with any proposed changes tracked in visible edits with explanations
All documents in modifiable native format (Word, Excel, Google Docs/Sheets); PDF copies also acceptable
Proposal and attachments submitted electronically via email by deadline; price proposal as separate attachment

Key dates

RFP Issue Date:August 27, 2026
Deadline for Respondent Questions:September 8, 2026
RFP Response Due Date:September 23, 2026, 3:00 pm Eastern
Estimated Contract Award:October 30, 2026

⚠ Watch-outs

Short timeline: only 27 days from RFP issue to response deadline; only 12 days for questions
Master Service Agreement terms are heavily weighted toward University; Respondents must submit track-changed edits with specific justification or be deemed to accept all terms as-is
University reserves broad discretion to disqualify, discontinue the RFP process, require Best and Final Offer round, conduct background checks, and negotiate after submission
Respondent's proposal is irrevocable and binding for 180 calendar days; proposal becomes University property
University may incorporate any part of proposal into final contract
Criminal background check compliance is mandatory and non-compliance is material breach subject to termination for cause
No contact with University personnel other than designated RFP contact; violators may be disqualified

Summary sources

5 model-visible sources, generated Sep 6, 2026.

rfp-942297-msa.docx (opens source document) · 11,999 characters
rfp-942297.pdf (opens source document) · 12,000 characters
ResponsePage.aspx (opens source document) · 31 characters
weba11y (opens source document) · 2,568 characters
msu-procurement (opens source document) · 7,551 characters

Generation provenance

Prompt: rfp-summary-v2
Schema: rfp-summary-schema-v1
Model: claude-haiku-4-5
Source hash: 31106f2c351a5adc26e5b7e0266e1cb25626c5f37acd436a1b5722032581902a

AI-generated from the notice text — verify against the source documents before relying on it.