EXTRA-72235 - USA (Keystone Heights, Florida) - Grant Administration and Compliance Services - Deadline July 20,2026

(1) Vendor needs to provide grant administration and compliance services to the government authority located in Keystone Heights, FL.• Provide grant administration, compliance, procurement support, reimbursement, reporting, monitoring, environmental coordination, labor standards compliance, closeout, and audit support services– A. Grant Administration and Project Controls• Develop and maintain a grant compliance calendar for each award, including deadlines for procurement documentation, reimbursement, quarterly reporting, environmental review, labor standards, and closeout.• Track grant budgets, obligated amounts, match requirements, cost categories, grant period of performance, milestones, deliverables, and change requests.• Prepare grant administration procedures, status dashboards, and meeting agendas/minutes for agency project teams.– B. Procurement Compliance Support• Review solicitations, addenda, evaluation materials, award recommendations, and contract documents for compliance with applicable grant requirements.• Support documentation of procurement method, independent cost estimate, cost or price analysis, contractor responsibility, contractor selection or rejection, and basis for contract price.• Assist with full and open competition requirements, conflicts of interest, organizational conflicts of interest, geographic preference restrictions, brand–name–or–equivalent requirements, and prohibition against arbitrary procurement actions.• Confirm required federal flow–down clauses, certifications, and affidavits are included in contracts, purchase orders, and subcontracts.• Maintain documentation supporting reimbursement eligibility and mitigation project compliance.• Coordinate preparation of agency/environmental questionnaires, environmental documentation, and written clearance tracking; no ground–disturbing activities, construction, or equipment installation should be treated as grant–reimbursable until the required written authorization or categorical exclusion is received• Assist with equipment management and disposition plans, inventory logs, usage logs, agency financing–statement documentation when applicable, and source documentation for reimbursable equipment• Review costs for allowability, allocability, reasonableness, period–of–performance limitations, documentation sufficiency, and consistency with the approved scope and budget.(2) The contract period will be for one year.(3) All the questions must be submitted no later than July 17, 2026