SW-120692 - USA (California) - Cloud-Based Integrated Workplace Management System - Deadline November 18,2026

(1) Vendor needs to provide cloud–based Integrated Workplace Management System (IWMS). – Provide modernize and replace existing IWMS with a comprehensive, enterprise–ready solution that supports the full lifecycle management of real estate, facilities, assets, and related operational processes.– Provides strong usability and reporting capabilities, and allows stable, contemporary integration options with other enterprise systems, while enabling effective management of the county’s real estate portfolio, facilities operations, and capital assets.– Hosted or Software–as–a–Service (SaaS) solution that minimizes infrastructure overhead and supports scalability and maintainability; however, on–premises solutions.– AI Query and Reporting: AI–assisted natural language query, reporting, and summarization of space, asset, maintenance, utility, lease, project, and capital planning data.– AI–assisted lease abstracts, summaries, clause identification, obligation tracking, key date extraction, and document analysis.– Mobile AI Capabilities: Voice–to–text entry, AI–assisted work order documentation, and photo/OCR–assisted identification and processing.– Enables robust reporting, analytics, and dashboard capabilities with drill–down functionality.– Provides an intuitive, accessible browser–based and mobile app user experiences to support both occasional and power users. – Asset Inventory: Support the creation, maintenance, validation, and lifecycle management of asset records, including equipment attributes, locations, documentation, and status changes.– Space Management Fundamentals: Support the maintenance of building, floor, and room data; integration of CAD (AutoCAD, Revit) floorplans; tracking of area, cost center occupancy.(2) The contract period will be for two years. (3) Pre–bid meeting will be held on October 19, 2026. (4) All the questions must be submitted no later than October 23, 2026.