SW-120843 - USA (Oklahoma) - Cloud-Based Foster Management Software - Deadline November 4,2026

(1) Vendor needs to provide cloud–based foster management software. – Provide a fully cloud–based foster services system designed to support high–volume shelter operations and the complex coordination needs of foster, volunteer, and transport programs.– The system must facilitate streamlined foster onboarding, volunteer engagement, animal placement management, transport scheduling, and communication throughout the foster lifecycle.– The system must provide a configurable online application portal for foster onboarding, surrender requests, and volunteer engagement.– Legacy foster, surrender, and volunteer forms must be migrated into the new digital application format.– The system must automatically route submitted applications to the appropriate staff queues based on predefined rules.– The system shall include automated functionality for the intake and processing of foster and surrender applications, thereby minimizing the need for manual staff intervention.– The system must allow staff to review, evaluate, and assign animals to appropriate pathways using a centralized dashboard.– The system must store and display animal records including breed, weight, sex and name to aide in foster matching only.– The system must support integrated communication (email/SMS/app messaging) between staff, fosters, volunteers, and community members.– The system must provide reporting tools to track program performance, application volume, foster activity, and animal outcomes.– The system must be accessible from mobile devices, tablets, and desktop browsers.(2) All the questions must be submitted no later than October 26, 2026.