DE-5529 - USA (Georgia) - Paper to Digital Document Scanning, Indexing, Archiving and Digitize Services - Deadline November 9,2026

(1) Vendor needs to provide paper to digital document scanning, indexing, archiving and digitize services.– To securely digitize legacy administrative investigation records and associated paper, media, and video files includes converting paper documents into searchable PDF files, organizing the resulting digital records into an index that functions as a case–folder structure, and delivering the completed files on provided removable storage media.– The project includes approximately 293,000 paper documents, approximately 3,500 indexing points, and an estimated 65 boxes of records. The final quantity may vary.– The vendor shall identify its proposed resolution and may not use less than 300 dots per inch (DPI) for standard paper documents unless the Sheriff’s Office approves an exception in writing– Utilize barcode technology to closely track each unit/box through the required production process flow.– Inventory, prepare, scan, and digitize the source records while maintaining the existing case and document relationships.– Apply optical character recognition so scanned paper records are text searchable.– Create a consistent electronic case–folder structure and index for each investigation.– Digitize or copy associated media and video files in a format approved by the Office, without reducing the quality of the source material unless authorized in writing.