New Palestine Community Schools (the Applicant) seeks Internet Access and Data Transmission Services. We seek symmetrical bandwidth at 2+/- Gbps scalable to 5+/- Gbps with guaranteed throughput to the Applicants head-end located at located at New Palestine High School, 4485 S Victory Dr, New Palestine, IN 46163, beginning 07-01-2027. Please provide laddered pricing in 1+/- Gbps increments in all bids and contracts. Cost proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. The Applicant prefers that the selected vendor be willing to utilize the E-Rate SPI form of invoicing (discounted invoices). We will require 61+/- public IPv4 addresses. Please provide individual or block pricing for additional addresses to account for potential growth during the term of the contract. You may also provide optional pricing for the technical equivalent number of IPv6 addresses. Questions/Site Visits No informational meetings or building visits will be scheduled. Any questions related to the technical aspects of this document should be directed to Craig Smith, Direct of Student Learning and Communications, at csmith@newpal.k12.in.us, and copy Sarah Gizzi, Director of Finance, at sgizzi@newpal.k12.in.us at no later than 2:00 pm (EST) on 11-12-2026. Answers to any written questions or any additional information, revisions, or clarifications to the RFP will be provided in the form of an addendum to be posted with the FCC Form 470 on the Universal Service (E-Rate) website. It is the sole responsibility of the Service Provider to check for any addenda that may be issued. Contract Requirements The Applicant seeks a 3+/--year contract with or without voluntary extensions; other terms will be considered; other terms will be considered. Extension terms and pricing must be spelled out in the proposal. Open-ended, automatically renewing, or "evergreen" terms are not acceptable and will not be considered responsive. The contract shall be subject to the laws of the state in which services are provided, and any provision to the contrary is void. The Applicant will not accept terms requiring it to indemnify the Service Provider against the Service Provider's own negligence or misconduct. Bidders are advised that this procurement will be contingent upon the successful obtaining of E-Rate funding, and the contract agreement between the Applicant and the selected vendor must recognize that contingency. Proposals must be prepared with specificity with regard to the services listed herein. Bids merely listing a general menu of services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the applicant to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024. Proposal Delivery The Applicant reserves the right to reject each and every bid, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid. Bid should be emailed to the office of Craig Smith, Direct of Student Learning and Communications, at csmith@newpal.k12.in.us, and copy Sarah Gizzi, Director of Finance, at sgizzi@newpal.k12.in.us, by 12-14-2026 at 2:00 pm(EST).

New Palestine Community Schools