RS-1479 - USA (Phoenix, Arizona) - Hard Copy Records and Magnetic Media Storage Services - Deadline September 30,2026

Vendor needs to provide hard copy records and magnetic media storage services to the government authority located in Phoenix, AZ.• Must provide for a contemporary records management program, operate a records management center for maintaining and housing inactive nonarchival records, and operate a secure vault as part of the record management center for housing and maintaining micrographic, machine read and selected essential records• The state, comprised of hundreds of state agencies, boards, commissions, councils, administrations, registrars, offices, and institutions, has requirements for offsite records storage, both hard copy records and magnetic media.• Room temperature in the standard document storage area shall be maintained at ambient temperatures appropriate for the deposits being stored in accordance with industry practice. Contractor shall maintain high volume evaporative coolers to minimize temperature fluctuations as needed.• Room temperature in the long–term document storage area shall be maintained continuously between 66 degrees Fahrenheit at the minimum and 77 degrees Fahrenheit at the maximum.• Media shall be afforded commercially reasonable security at all times, including continuous video surveillance. Access to state media shall be controlled and fully documented.