SW-119489 - USA (West Virginia) - Cloud based Human Resources and Payroll Software Solution - Deadline September 30,2026

(1) Vendor needs to provide cloud based human resources and payroll software solution to support 500+ full–time and 50+ part–time employees.1. Hosting, Architecture & Availability• Solution must be a dedicated–tenant SaaS/cloud offering; no on–premises install required• Web–based, accessible via standard modern browsers (Chrome, Edge, Safari, Firefox) — without required plug–ins• Responsive design / native mobile app support for employee and manager self–service (iOS and Android)• Redundant infrastructure, load balancing, and failover capability• Vendor must disclose subcontracted hosting providers (e.g., AWS, Azure, GCP)2. Security & Compliance• Password policy configuration (complexity, expiration, lockout)• Full audit trail/logging of user access and data changes (who, what, when)• Data ownership clearly defined as belonging to the client, with clear data return/deletion terms upon contract termination• Annual third–party penetration testing and vulnerability scanning3. Core HR Functionality• Employee master data management (single record across modules)• Position control / organizational chart management• Onboarding/offboarding workflow with e–signature support4. Payroll Functionality• Multi–state and multi–jurisdiction tax calculation and filing (federal, state, local)• Support for multiple pay groups, pay frequencies, and pay types• Automated tax table updates• Direct deposit and pay card support• General ledger integration/export capability5. System Configuration & Scalability• Configurable without vendor code changes (low–code/no–code configuration)• Ability to scale with employee count growth• Regular update/release cycle disclosed (frequency, notice period, ability to test in sandbox before production push)