Base Camps 2025

The purpose of this Request for Proposal (RFP) is to establish a three-year, agency-specific "All-Hazard" term convenience contract with multiple qualified vendors for emergency turn-key base camps and essential wrap-around services. The contracts will allow North Carolina Emergency Management (NCEM) to rapidly secure and deploy full base camps or modular components to temporarily house first responders, staff, and other personnel during emergencies, disasters, or planned events. This approach ensures a quick and effective response to unique incident-specific needs, as no minimums are guaranteed for each deployment.The North Carolina Division of Emergency Management (NCEM) is authorized by North Carolina General Statute Chapter 166A to administer state and federal emergency management programs and coordinate activities related to natural and man-made emergencies and disasters. In fulfilling this mission, NCEM often requires the establishment of temporary base camps to support personnel involved in response and recovery efforts.Due to the unpredictable nature of "All-Hazard" incidents, the state's needs can vary significantly in scale and scope. To address these unique requirements, NCEM requires a mechanism to quickly procure either full, turn-key base camps or specific wrap-around services on an as-needed basis. Turn-key services must include all rental, mobilization, set-up, administration, operation, and demobilization for complete camps. Wrap-around services involve the same range of actions but for individual components, such as sleeping quarters, dining, or sanitation facilities.This RFP is intended to create a pool of reliable, pre-qualified vendors from which NCEM can obtain these critical services. NCEM retains the right to use State Emergency Response Team agencies first before utilizing contracted vendors and can issue emergency purchase orders to non-contracted vendors if necessary. By awarding contracts to responsive vendors offering the most advantageous proposals, NCEM can ensure state emergency operations are supported efficiently and effectively.