SW-120363 - USA (California) - Meeting Notification System - Deadline October 23,2026

(1) Vendor needs to provide meeting notification system.– Develop and implement a suite of digital tools to support the public engagement and legislative processes.– Project encompasses four major components: the public portal, meeting management functionality, integrated workflow and data migration.– Public portal for viewing agenda and meeting documents, searching for agenda item information, and subscribing to receive email notifications.– View agendas and other meeting–related documents as a PDF packet.– Meeting management functionality should allow for the following standard features:- Prepare agenda templates and allow continuous edits.- Record roll call information- Record motion and vote information - Detailed item search that allows for metadata fields contained within the meeting agenda items– Integrated workflow provide the ability to create reports and presentations within the platform.– Data migration will include transferring historical meeting data from the past five years from the existing system to the new system.(2) All questions must be submitted no later than October 19, 2026.(3) A pre–bid meeting will be held on October 8, 2026.