SW-121319 - USA (California) - Cloud-Hosted and Web-Based Rental Registry Database and Portal - Deadline November 20,2026

(1) Vendor needs to provide cloud–hosted and web–based rental registry database and portal.– Seeking a database or portal where landlords register rental units, update rental unit information, update tenancy information, submit notices and other documents as requested, pay the city’s rental registry fee and any applicable late fees.– System shall allow staff to create and manage users.– System shall allow staff to create workflows for the different agency business processes, including registration and waivers.– System shall allow for collecting annual fees and integrate with standard city fee collection methods and software.– System shall integrate with a document management system that can track document versions, document history, and allow metadata management, search, and collaboration.– System shall allow staff to easily and quickly look up information.– System shall have a built–in dashboard and reports to inform staff about the current operational state and key performance indicators.– System must be cloud–hosted, multi–tenant or single–tenant hosted remotely, eliminating local server installations.– System shall provide an online portal for external users to view unit details within each property, including number of bedrooms, approximate square footage, maximum lawful rent.– portal can be used by landlords and property managers to view and update information about their rental units, update unit status and tenancy information, update ownership changes, and file for exemptions.(2) All questions must be submitted no later than November 12, 2026.(3) A non–mandatory pre–bid meeting will be held on November 3, 2026.