INDIVIDUAL CONSULTANT TO SUPPORT SAP FICO ABAP ENHANCEMENTS — Building Institutions And Systems to Harness And Realize Agenda 2063 Project

REQUEST FOR EXPRESSIONS OF INTEREST (CONSULTING SERVICES – INDIVIDUAL CONSULTANT) Country: Ethiopia Name of Project: The Building Institutions and Systems to Harness and Realize Agenda (BIASHARA) 2063 Project Grant No : P180117 Assignment Title : Individual Consultant to Support SAP FICO ABAP Enhancements Reference No. ET-AUC-564016-CS-INDV The African Union Commission has received financing from the World Bank toward the cost of The Building Institutions and Systems to Harness and Realize Agenda (BIASHARA) 2063 Project and intends to apply part of the proceeds for consulting services. The consulting services (“the Services”) include; Efficient DSA calculation process thereby reducing the risks resulting from human errors; Timely retirements of imprests and Accurate Financial statements generated from SAP without any manual intervention by users.Efficient fund availability approval process. Specific tasks include: Establish High level requirements through stakeholders’ consultations and come up with a Business Requirement Document. Develop a Financial statement template in SAP to allow users to download financial statements from the system. Review and Implement SAP Travel Management standard DSA calculation functionality based on the requirements. Automation of Fund availability process and ensuring commitment is done at the initial stage Make changes to the budget execution report as per business requirements. Develop urgent PBFA reports as per business requirements. Preparation of Test scripts for Unit and Integration Testing. Lead Business users in Unit and Integration Testing. Preparation of User Guides, Test Scripts (Unit/Integration), Configuration and Technical documentation. Conduct and coordinate Super Users and business users training. Conduct and Lead / Guide Cut-over activities before Go-live of Travel Management DSA calculation functionality. Conduct Training / Knowledge transfer / Hand Over to the in-house SAP Technical Team. The detailed Terms of Reference (TOR) for the assignment are attached to this Request for Expression of Interest. The African Union Commission now invites eligible individuals (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are: Education Bachelor’s degree in information technology, Information Systems, Computer Science /Engineering or related discipline Certification and Experience Minimum Qualifications SAPCertified ABAP Consultant with 5–7 years of professional experience in SAP ABAP development. Participation in at least two fullcycle SAP implementation, upgrade, or enhancement projects . Demonstrated experience supporting FICO, SCM, Travel Management modules through custom development and workflow development. Core Technical Skills (ABAP Development) Advanced ABAP Programming Classical and Object-Oriented ABAP RICEF development (Reports, Interfaces, Conversions, Enhancements, Forms) Enhancement Framework Expertise BADIs, User Exits, Customer Exits, Enhancement Points Data Dictionary & Core Development Tables, structures, views, search helps, lock objects Performance tuning and code optimization Interface Development IDocs, BAPIs, RFCs, Web Services (SOAP/REST) Form Technologies SMARTFORMS SAPscript (optional) Adobe Forms (added advantage) Workflow Development Skills Custom Workflow Design & Development Creation of workflow templates for Finance, SCM, and Travel processes Multilevel approval workflows Deadline monitoring, agent determination, and rule configuration Workflow Configuration Event linkage, task creation, container elements, bindings Integration with organizational management (OM) Troubleshooting & Optimization Workflow logs, error handling, performance tuning Enhancing workflows using BADIs and custom methods Web Dynpro for ABAP Skills Development of custom Web Dynpro components , views, and controllers UI logic, context mapping, and FPM (Floorplan Manager) exposure Integration with backend logic and workflow tasks. Additional Technical Competencies Screen Programming Module pool programming Custom transactions and dialog programming Object-Oriented Design Class-based development, interfaces, inheritance The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016, revised November 2020 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. A Consultant will be selected in accordance with the Individual Consultant selection method set out in the Procurement Regulations. Further information can be obtained at the address below during office hours i.e. 0900 to 1700 hours . Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by 22 October 2026 African Union Commission, Attn: Head of Supply Chain Management Division Building C, 3rd Floor, P.O Box 3243, Roosevelt Street Addis Ababa, Ethiopia Tel: +251 (0) 11 551 7700 – Ext 4305 Fax: +251 (0) 11 551 0442; +251 11-551-0430 E-mails: tender@africanunion.org TERMS OF REFERENCE TERMS OF REFERENCE SAP FICO ABAP ENHANCEMENTS 1. Introduction.. 5 2. Project Background.. 5 3. AU CURRENT PAINS AND GAPS. 7 4. MERITS OF IMPLEMENTING REQUIRED FUNCTIONALITY.. 7 5. OBJECTIVE OF THE SERVICE. 7 6. SCOPE OF SERVICES AND TASKS. 7 7. DELIVERABLES FOR THE ASSIGNMENT. 8 8. QUALIFICATIONS AND SKILLS. 9 9. EVALUATION AND QUALIFICATION CRITERIA.. 10 10. TIMEFRAME AND SCHEDULE OF DELIVERABLES. 11 11. CLIENT INPUT AND REPORTING.. 12 12. Down Payments. 13 Introduction The African Union (AU) was established as a unique Pan African continental body, charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a New Partnership worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia. The African Union Commission (AUC) is the secretariat of the AU, which is the key organ playing a central role in the day-to-day management of the AU. Amongst other mandates, the AUC represents the Union and defends its interests; elaborates draft common positions of the Union; prepares strategic plans and studies for the consideration of the Executive Council; elaborates, promotes, coordinates and harmonizes the programmes and policies of the Union with those of the Regional Economic Commissions (RECs) and ensures the mainstreaming of gender in all programmes and activities of the Union. Project Background In 2008, AUC embarked on automation project and selected the SAP software to bring efficiency, transparency and accountability in business processes and information management. The project went live at the AUC in 2009, and with addition of several modules over the years, the system has since been rolled out to over 45 ROs/LOs and 8 Organs. Currently, AUC runs SAP ERP ECC 6, Enhancement Package Level 7 (EHP7) system having implemented the following key modules; Financial and Controlling (FI/CO) including Fund Management, Treasury Management, Bank Communication Management. Human Resource (Payroll, Time Management, Personnel Administration, Organization Management, & Personnel Development) Material Management (Purchasing and Inventory Management) Travel Management Employee and Manager Self Service Electronic Document Workflow (SAP Document Access solution) Integration with OpenText 10 for Document Archival Integration to SAP SuccessFactors Recruiting system Integration with SAP Governance, Risk & Compliance system (GRC) for user management Interface with other in-house applications e.g. Medical System, AMERT, The diagram below depicts the current SAP landscape alongside AUC’s vision by 2026/2027. Despite the numerous strides made with the implementation of the modules above, the current system has some gaps and challenges in terms of system utility, process integration, data issues, reporting and inflexibility to some needs of the organization. In cognizance of these gaps and in seeking to fully leverage the use of SAP within the Commission, there is therefore need to enhance/upgrade the ERP to a more robust system that will better meet the current and future needs. To date, the approach to automation at the AUC has focused on the implementation of point solutions that do not adequately address the present needs of AU Business Units, ROs and Policy Organs as a whole. The solutions provided have essentially automated the existing manual processes rather than follow best practices. Lack of funds to adopt new SAP technologies has led to heavy customization of processes such as travel, financial management and reporting thus restricting the value that SAP can provide. Further, inadequate capacity building has rendered the ERP unit as a fire-fighter on day-to-day business support rather than the unit focusing on innovation to provide new solutions. There is great potential to maximize utility of SAP through varied and targeted training of both business users and the ERP team members. AU CURRENT PAINS AND GAPS The AU has deployed the SAP Travel Management Module without the DSA calculation component resulting in DSA being manually calculated by excel by the respective payment processing Division of the Directorate of Finance. The same also affects the imprest retirement process. SAP users are not able to generate financial statements from SAP system. SAP users want the budget execution report to be reviewed and enhanced. SAP users are creating manual reports in excel. Fund availability is being done manually by all Departments. MERITS OF IMPLEMENTING REQUIRED FUNCTIONALITY Efficient DSA calculation process thereby reducing the risks resulting from human errors Timely retirements of imprests. Accurate Financial statements generated from SAP without any manual intervention by users. Efficient fund availability approval process. OBJECTIVE OF THE SERVICE The objective of the assignment is to implement the functionality (Section 4) mentioned above. To achieve the stated objective, AUC wishes to engage the services of a consultant to work with the Commission to develop and implement the required functionality. SCOPE OF SERVICES AND TASKS The expected scope of services and tasks will be as follows: - Establish High level requirements through stakeholders’ consultations and come up with a Business Requirement Document. Develop a Financial statement template in SAP to allow users to download financial statements from the system. Review and Implement SAP Travel Management standard DSA calculation functionality based on the requirements. Automation of Fund availability process and ensuring commitment is done at the initial stage Make changes to the budget execution report as per business requirements. Develop urgent PBFA reports as per business requirements. Preparation of Test scripts for Unit and Integration Testing. Lead Business users in Unit and Integration Testing. Preparation of User Guides, Test Scripts (Unit/Integration), Configuration and Technical documentation. Conduct and coordinate Super Users and business users training. Conduct and Lead / Guide Cut-over activities before Go-live of Travel Management DSA calculation functionality. Conduct Training / Knowledge transfer / Hand Over to the in-house SAP Technical Team. DELIVERABLES FOR THE ASSIGNMENT The deliverables for this engagement will include: Business Requirements Documents Sign off Test scripts / Sign off Documents Signed off Monthly Report Signed off Support Documents Transport Requests List Technical documentation for RICEFW Knowledge Transfer, Training and Hand Over to Super Users / Technical Users QUALIFICATIONS AND SKILLS 8.1 Education Bachelor’s degree in information technology, Information Systems, Computer Science /Engineering or related discipline 8.2 Certification and Experience Minimum Qualifications SAPCertified ABAP Consultant with 5–7 years of professional experience in SAP ABAP development. Participation in at least two fullcycle SAP implementation, upgrade, or enhancement projects . Demonstrated experience supporting FICO, SCM, Travel Management modules through custom development and workflow development. Core Technical Skills (ABAP Development) Advanced ABAP Programming Classical and Object-Oriented ABAP RICEF development (Reports, Interfaces, Conversions, Enhancements, Forms) Enhancement Framework Expertise BADIs, User Exits, Customer Exits, Enhancement Points Data Dictionary & Core Development Tables, structures, views, search helps, lock objects Performance tuning and code optimization Interface Development IDocs, BAPIs, RFCs, Web Services (SOAP/REST) Form Technologies SMARTFORMS SAPscript (optional) Adobe Forms (added advantage) Workflow Development Skills Custom Workflow Design & Development Creation of workflow templates for Finance, SCM, and Travel processes Multilevel approval workflows Deadline monitoring, agent determination, and rule configuration Workflow Configuration Event linkage, task creation, container elements, bindings Integration with organizational management (OM) Troubleshooting & Optimization Workflow logs, error handling, performance tuning Enhancing workflows using BADIs and custom methods Web Dynpro for ABAP Skills Development of custom Web Dynpro components , views, and controllers UI logic, context mapping, and FPM (Floorplan Manager) exposure Integration with backend logic and workflow tasks. Additional Technical Competencies Screen Programming Module pool programming Custom transactions and dialog programming Object-Oriented Design Class-based development, interfaces, inheritance Required Documentation The candidate must provide a detailed CV that clearly outlines: All ABAP development activities performed (RICEF objects, enhancements, forms) Workflow development and configuration tasks Web Dynpro applications developed Modules supported (FICO, SCM, Travel Management) Project roles, responsibilities, and duration Certifications and relevant technical training TIMEFRAME AND SCHEDULE OF DELIVERABLES The duration of the assignment is approximated to be 4 (Four) Months Item Description of Deliverables 1 Requirements Gathering Inception Report Business Blueprint / BRD Sign off / Requirement gathering 2 Monthly Progress Report Deliverables as per section 7 above: Business Requirements Documents Sign off Test scripts / User Acceptance Testing Sign off Documents Users Guides for Functionalities and RICEFWs developed Submission of Technical Documentation for Functionalities and RICEFWs developed Signed off Monthly Report Signed off Support Documents Transport Requests List Knowledge Transfer, Training and Hand-Over to Super Users / Technical Users CLIENT INPUT AND REPORTING The Consultants / individual Consultant should report to the Head, Enterprise Resource Planning (ERP) Unit and should closely collaborate with the designated responsible staff. On the other hand, the African Union will be responsible and make an endeavour to support the project by participating to fulfil the following: Involvement in all aspects of the services. Providing accurate and complete information, as needed. Making timely and effective completion of the responsibilities, as identified below. Provisioning the required prerequisite resources on time. Facilitate logistical issues to import and stage equipment. Providing timely decisions and approvals Completion of site readiness activities and facility setup All documents/objectives are accepted at time of delivery within a reasonable time frame. Provide personnel who are knowledgeable about the current African Union’s systems Provide business user representatives as required by the project plan Provide access to all necessary African Union work sites, systems logon and passwords Provide access to other materials and resources as needed Provide suitable work spaces with desks, chairs, telephones, etc. Provide LAN connections giving the onsite team access to the Internet and e-mail. Down Payments The Consultants / individual Consultant will be paid upon submission of deliverables.