SW-115841 - USA (Pennsylvania) - Web Based IEP Writing and Special Education Case Management Software System - Deadline July 30,2026

Vendor needs to provide web based IEP writing and special education case management software system.- Deployment: Web–based, highly secure, and user–friendly.- Compliance: Fully compliant with Federal and Pennsylvania regulations governing school–age special education, gifted education, and Section 504 plans - SIS Integration: Integrates with the District's Infinite Campus SIS to ensure automatic, seamless synchronization of student demographic records and eliminate redundant data entry.○ Data implementation from legacy system to the selected platform.- Target Go–Live: Ready for full administrative and staff deployment no later than August 2027.(A) System and Feature RequirementsThe software platform must natively include:1. All Pennsylvania–mandated forms for evaluation (ER/RR), IEP, GIEP, and Section 504 tracking built natively into the system workflows.2. All IEP forms and documentation must comply with the Americans with Disabilities Act (ADA) and adhere to the Web Content Accessibility Guidelines (WCAG) to ensure full accessibility(B) Data, Reporting, and State ComplianceThe system must provide robust data validation capabilities, including:1. Deep bi–directional or write–back interface options with Infinite Campus SIS to guarantee continuous synchronization of demographic data.2. Built–in compliance calculators and error–checking listings accessible by administrators prior to final state reporting deadlines.(C) Data Migration, Support, and Training1. Data Preservation: The vendor must perform complete extraction, mapping, and migration of all historical and active student files from the District's legacy system without data degradation.2. Technical Support: Dedicated technical account specialists must be available for troubleshooting at no extra cost throughout the contract life cycle.