RS-1490 - USA (Waterford, Michigan) - Offsite Records Storage, Relocation, and Records Management Services - Deadline November 16,2026

(1) Vendor needs to provide offsite records storage, relocation, and records management services to the government authority located in Waterford, MI.– Provide comprehensive off–site records storage, inventory management, retrieval, transportation, digitization, records retention management, disaster recovery support, and confidential destruction services.• Relocation of records from Annex II and other designated facilities;• Enhanced records accessibility;• Improved record security and chain–of–custody accountability;• Compliance with applicable records retention requirements;• Reduction of County–owned storage requirements;• Support for future digitization initiatives; and• Establishment of a secure and scalable long–term records management solution.• Records Relocation Services– Phase 1 – Inventory Verification• Inventory reconciliation• Barcode validation• Department coordination• Continuity planning– Required Service Levels• Critical Legal/Public Safety Retrieval: Within two (2) hours• Scan–on–Demand: Within twenty–four (24) hours• Emergency After–Hours Service: Twenty–four (24) hours per day, seven (7) days per week– Digitization Services (Future Scope)• Document preparation• Scanning• Optical Character Recognition (OCR)• Metadata indexing• Image quality review(2) The contract period will be for one year.(3) All the questions must be submitted no later than November 2, 2026.