Consulting Services for Preparation of System Design Requirements, Procurement Documents, and Supervision of Deployment of an Electronic Documents and Records Management System (e-DRMS) at the Urban Development Department and Three Municipalities in Kenya — Second Kenya Urban Support Program

MINISTRY OF LANDS, PUBLIC WORKS, HOUSING AND URBAN DEVELOPMENT STATE DEPARTMENT FOR HOUSING AND URBAN DEVELOPMENT REQUEST FOR EXPRESSION OF INTEREST Consulting Services – Firm Selection _______________________________________________________________________­­­­­­­­­­­­­­­­­­­­­­­ COUNTRY: The Republic of Kenya PROJECT TITLE: Second Kenya Urban Support Program (KUSP II) PROJECT ID: P177048 CREDIT NO .: 7349-KE; 7350-KE; IDA Grant Number E208-KE ASSIGNMENT TITLE: Consulting Services for Preparation of System Design Requirements, Procurement Documents, and Supervision of Deployment of an Electronic Documents and Records Management System (e-DRMS) at the Urban Development Department and Three Municipalities in Kenya CONTRACT NO.: KE-MOTI-567492-CS-QCBS 1. The Government of Kenya has received financing from the World Bank (the Bank) towards the cost of the Second Kenya Urban Support Program (KUSP II) and intends to apply part of the proceeds for consulting services. 2. The aim of the consulting services (“the Services”) is to strengthen records and archives management systems within the Urban Development Department (UDD) of the State Department for Housing and Urban Development (SDHUD) and selected municipalities by enhancing institutional capacity, standardising records management practices, and supporting the design and supervised deployment of Electronic Document and Records Management Systems (EDRMS), with a view to improving efficiency, accessibility, compliance, transparency, and accountability in urban management. The consulting services are expected to be for a period of eight (8) calendar months in two phases, from the date of contract commencement. 3. The detailed Terms of Reference (TOR’s) for the assignment can be found at the following websites – www.housingandurban.go.ke and www.kusp.go.ke or can be obtained at the address given below; 4. The State Department for Housing and Urban Development (the Client) in the Ministry of Lands, Public Works, Housing and Urban Development – now invites eligible Consulting firms (“Consultants”) to indicate their interest in providing the Services; Interested Consultants should provide information demonstrating that they have the required qualifications and experience to perform the services (attach evidence). The shortlisting criteria are: a) Core business and years in business: The firm shall be registered/incorporated as a consulting firm with core business in the field of records management and information technology or equivalent for a period of at least 10 years. b) Consulting Firm Experience: The firm shall demonstrate as having successfully executed and completed at least two (2) assignments of similar nature, complexity and in a similar operating environment in the last seven (7) Details of similar assignments—including the name and address of the client, scope of services, contract value, implementation period, and key outputs/deliverables—should be provided in the submitted Expression of Interest (EOI), together with a clear description of the relevance of the assignments to the scope of this consultancy c) Technical and managerial capability of the firm: The firm shall demonstrate as having the requisite technical and managerial capacity to undertake the assignment in the submitted company profile(s). Key Experts will not be evaluated at the shortlisting stage . 5. The attention of Consultants’ is drawn to Section III, paragraphs 3.14, 3.16 and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” First Published July 2016 and Revised Fourth Edition November 2020 ( Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest. 6.The Consulting firm will be selected in accordance with the Consultant’s Quality and Cost Based Selection (QCBS) Method set out in the Procurement Regulations. 7. Further information can be obtained at the address given below from 0900hrs to 1700hrs East African Time (EAT) from Monday to Friday excluding lunch hour (1300hrs-1400hrs) and public holidays. 8. Expression of interest should be delivered by Wednesday 14th October 2026 at 1000hrs EAT using one of the following modalities: a) Deposit in the Tender Box located on 6th Floor, Ardhi House in Nairobi, Kenya; b) Send via email to; kusp2proc@housingandurban.go.ke . 9. Expressions of Interest must be delivered in written form to either the tender box located at located on 6th Floor, Ardhi House in Nairobi, Kenya or e-mail: kusp2proc@housingandurban.go.ke and clearly marked with the Assignment Title and Contract Number as indicated above and addressed to: Address: Principal Secretary State Department for Housing and Urban Development Ardhi House, 6th Floor Ngong Road P.O. Box 30119-00100 Nairobi, Kenya