US-FED-00000397652 - J066--Epredia Vega and SlideMate Systems Maintenance Support Services for the Greater Los Angeles VA Healthcare System - Deadline November 2,2026

NOTICE OF INTENT TO SOLE SOURCE The Government intends to award a firm fixed price, sole source contract in accordance with RFO FAR 6.103 1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, and in conjunction with RFO FAR 12.201–1, Simplified Procedures for Certain Commercial Items. This requirement is for the maintenance support services for multiple Epredia Vega and SlideMate Laboratory systems located within the Greater Los Angeles VA Healthcare System. The intended source is Richard–Allan Scientific LLC / Epredia, the original equipment manufacturer (OEM). In accordance with RFO FAR Part 6, contracts awarded using this authority must be supported by written Justification & Approval (J&A), as described in RFO FAR 6.301 and 6.104. As applicable, the approved justification will be posted within fourteen (14) days after award pursuant to 10 U.S.C. 3204(f) and 41 U.S.C. 3304(f). The Government will consider capability statements received by the closing date of this synopsis. The Government s decision whether to compete with this requirement, based on responses received, is solely at its discretion. Any information submitted will be used strictly to determine whether competitive procurement is appropriate. The applicable North American Industrial Classification System (NAICS) code is 811210 Electronic and Precision Equipment Repair and Maintenance, with a size standard of $34.0 million. Description of the Requirement (Draft Statement of Work (SOW)) Scope: The Contractor shall provide all necessary labor, materials, supplies, parts, software (needed for the general operation of the equipment), tools, equipment, travel, transportation expenses and other related costs to provide licensing for software use and corrective maintenance services on the Epredia SlideMate and Vega systems to the participating facilities listed herein of the Veterans Integrated Service Network (VISN) 22. The Epredia SlideMate and Vega system enables on demand labeling of Anatomic Pathology slides and cassettes. Period of Performance: Base year followed by four, one year option periods. General Requirement: All work shall be in accordance with manufacturer s instructions, including, but not limited to, adjustments, calibration, cleaning, lubrication, testing, disassembly, checkout, and replacement of worn and/or defective parts. The above shall be performed as necessary as required to keep equipment in optimal working condition. This refers to the equipment listed in Table 1 below: EE# Serial Number Equipment PM Frequency 243778 5000–E–202–0724 Vega System Annual – July 255886 5000–E–193–0724 Vega System Annual – July 246254 SPA03245532 SlideMate System N/A 246257 SPA03245523 SlideMate System N/A 246255 SPA02245478 SlideMate System N/A 246259 SPA02245473 SlideMate System N/A 246258 SPA02245470 SlideMate System N/A 243777 SPA06245677 SlideMate System N/A 243776 SPA05245627 SlideMate System N/A Table 1: Equipment included as part of this requirement Contractor shall provide OEM gold service plan coverage or equivalent on Vega Systems listed in Table 1. Plan coverage shall include all replacement parts, labor, and travel expenses for any unscheduled service visit. Includes one hour of live lab retraining annually. One preventive maintenance visit per coverage year. Loaner instruments shall be included based on instrument type and availability. Contractor shall provide OEM gold swap plan coverage or equivalent on SlideMate systems listed in Table 1. Plan coverage shall include swap replacement of SlideMate unit requiring repair with a refurbished replacement at no cost. Replacement units must be shipped within 48 hours depending on request timing. Corrective Maintenance / Repair Services: The Contractor shall conduct corrective maintenance/repair services as required by the Government. All equipment must also be maintained in such a condition that will satisfy the requirements of the Joint Commission. The Contractor may request a copy of the JC standards from the Program POC. The Contractor shall provide all travel and transportation expenses at no cost to the Government. The Contractor shall provide phone technical support from 7:00AM to 3:30PM PST. The Contractor shall provide all corrective maintenance repair and replacement parts at no cost to the Government. The Contractor shall provide a detailed service report to the Program POC within 10 business days of corrective maintenance. Replacement Parts: Only standard new or like–new parts shall be furnished by the Contractor. All parts shall be of current manufacture and shall have versatility with presently installed equipment. All major components and parts furnished shall carry the manufacturer s standard commercial warranty. All newly installed parts will become property of the Government. Replaced parts are to be disposed by the Contractor after approval of Program POC. All worn or defective parts are to be replaced at no cost to the Gover