SW-120382 - USA (Colorado) - RFI for Integrated Event and Space Management Software Solution - Deadline October 30,2026

Vendor needs to provide integrated event and space management software solution. – College offers a wide range of academic, student, and community events across its campuses.• Welcome Center: Dedicated large–capacity facility, featuring multi–purpose ballrooms, banquet spaces, and flexible staging for conferences, galas, and community gatherings. • Academic & Lecture Spaces: Auditoriums, lecture halls, computer labs, and standard classrooms equipped for instructional events, seminars, and workshops. • Specialized & Outdoor Venues: Amphitheaters, outdoor plazas, athletic fields, and specialized vocational/industrial spaces across the four campuses are suitable for specialized events or community expos. • Meeting & Board Rooms: Executive conference rooms equipped with hybrid meeting technology for department meetings, board sessions, and small group collaborations. – Event Logistics, Operations, and Technology Support • Facilities & Custodial: Room setup/breakdown, furniture arrangement, and post–event turnaround. • Catering Services: Coordination with internal or external food service and banquet setup. • Campus Safety & Security: Event risk management, parking management, and security personnel dispatch for after–hours or high–profile events. • AV & Production Capabilities: Integrated room audio, projection/display screens, speech amplification, and mobile AV setups for flexible space configurations – To explore modern, web–based Integrated Event and Space Management Solutions to replace and upgrade our current event booking software.– The ideal platform will support end–to–end management of room and space bookings across academic classrooms, indoor/outdoor event venues, and shared equipment, supported by real–time conflict prevention to eliminate double bookings.