DE-5530 - USA (Arizona) - RFI for Paper to Digital Municipal Records Digitization and Document Management Services - Deadline November 19,2026

(1) Vendor needs to provide paper to digital municipal records digitization and document management services. – To identify effective, cost–efficient solutions for digitizing, organizing, preserving, and accessing municipal records. Responses will help inform future project requirements and procurement decisions.– To obtain industry feedback regarding municipal records digitization, document indexing, electronic records management, and system integration services.– To convert physical municipal records into searchable digital formats, improve accessibility, preserve historical records, and reduce long–term storage and administrative costs.– Vendors regarding available technologies, recommended digitization approaches, integration with existing systems, cost–saving opportunities, cooperative purchasing contracts, and preliminary budgetary pricing.– A Town–wide records digitization initiative to improve document accessibility, records preservation, searchability, and operational efficiency.• Project Volume and Records• Document Scanning and Indexing• System Integration• Records Retention and Preservation• Implementation and Cost Efficiency• Market Research and Procurement Planning(2) All questions must be submitted no later than November 16, 2026.