SW-116103 - USA (New York) - Student Records Management and Fulfillment Platform - Deadline August 18,2026

(1) Vendor needs to provide student records management and fulfillment platform. • Capable of delivering modern, scalable, and secure solutions that collectively support the district’s transition to an all–electronic student cumulative record environment.• Enhance operational efficiency, strengthen data security and regulatory compliance, improve access to records for authorized users, and ensure the long–term preservation and integrity of student and district records.• Digitization progress: completion and implementation of a multi–year plan to digitize existing stores of student records.• Optical Character Recognition (OCR) to enable full text search where feasible.• Indexing and metadata tagging aligned to District defined student identifiers, document types, dates, and retention categories.• High resolution scanning, sufficient to ensure legibility and long term archival quality• Ability to store and manage large volumes of records for a district with tens of thousands of students and several thousand employees.• Configurable timelines to ensure statutory compliance with inspection and review deadlines.• Secure electronic delivery of records and/or controlled physical fulfillment where required.• Automated logging of disclosures for FERPA compliance.• Ability to generate disclosure logs and compliance reports.• Audit logs capturing access, changes, downloads, and disclosures of records• A user–friendly system that allows for indexing, searching, and retrieval• Reporting tools related to access, usage, and compliance.• Audit logs capturing access, changes, downloads, and disclosures of records.• Vendor‑provided implementation, configuration, training, and ongoing support.(2) All the questions must be submitted no later than July 17, 2026.