SW-119806 - USA (Washington, DC) - RFI for Digital Visitor Management System - Deadline October 2,2026

(1) Vendor needs to provide digital visitor management system.• Enhance Security: Improve visitor, volunteer, and contractor identification, tracking,and accountability throughout all facilities while maintaining compliance with federalsecurity requirements.– Streamline Operations: Reduce administrative burden on staff through automation anddigital processes while maintaining security protocols.– Improve Visitor Experience: Create a more efficient, transparent, and user–friendlycheck–in process for authorized visitors while maintaining necessary security measures.• Digital Check–In Process:– Intuitive user interface for staff–assisted or self–service check–in.– Identity verification and credential scanning capabilities.– Photo capture and comparison with government–issued identification.– Integration with visitor pre–registration systems.– Watchlist and database screening.– Background check integration capabilities.– Digital signature capture for visitor agreements and facility rules acknowledgment.– Visitor history and previous visit tracking.• Instant Badge Generation:– On–demand printing or generation of visitor badges upon approval.– Clear display of visitor name, photo, date, time, facility, and authorized areas.– Color–coding or visual indicators for visitor types (family, legal, vendor, official).– Barcode, QR code, or agency encoding for tracking and validation.– Tamper–evident or secure badge formats.– Quick badge activation and deactivation• Enhanced Security Features:– Tamper detection and alerts.– Automatic deactivation upon unauthorized removal.– Encrypted communication between badge and system.– Battery level monitoring with low–battery alerts.– Return verification and accountability tracking.(2) The contract period will be for one year.(3) All the questions must be submitted no later than September 28, 2026.