Pre-Engineered Fabric Shade Structures

In order to gain economies of scale, Mohave is formally soliciting sources for pre-engineered fabric shade structures as specified within this Invitation for Bid. These products/services are requested for Mohave’s statewide membership of approximately 480 public agencies. The members currently eligible to participate in any awarded contract(s) as of October 20, 2025 is included in the attachment titled, IFB 25P-1118 Current Mohave Members.pdf. However, other members may be added during the term of an awarded contract(s). Members that are added during the term of an awarded contract(s) are responsible for determining if their purchases would materially increase any volume provided in the original solicitation. A current list of all members can be found on Mohave’s website at www.mesc.org . Contracts, in whole or in part, shall be awarded to bidder, or bidders, for an initial one (1) year term and four (4) potential one-year extensions (contract modification). The scope of work and specifications define the quality and characteristics of the desired materials and application. They are based upon specifications for known acceptable manufacturers, processes, materials, and/or brands. The specifications are not intended to be exclusive or to restrict competition. Bidders may offer alternate solutions, including alternate manufacturers, which meet the quality and performance characteristics in the specifications. Mohave shall review such bids and be the final judge on the acceptance of any alternate solutions. Arizona Registrar of Contractors License clarification: Specification 1.1.03 requires an awarded contract vendor to have and maintain a current Arizona Registrar of Contractors license and/or to utilize subcontractors with a similar license. This information was confirmed via an email with the Licensing Department of the Arizona Registrar of Contractors. Bidders shall provide evidence that they have a current A- General Engineering, B-1 General Commercial Contractor, B-2 General Small Commercial Contractor, C-3/CR-3 Awnings, Canopies, Carports and Patio Covers, or CR-5 Restricted by Registrar (to allow installations of fabric shade structures) license from the Arizona Registrar of Contractors. Provide a copy of the Arizona Registrar of Contractors license held after Tab 2b. For those bidders submitting under a CR-5 license, provide proof that the restricted license allows installations of fabric shade structures. Bidders that are in the process of applying for a contractor’s license, shall provide in Tab 2b a copy of the Arizona Registrar of Contractors application receipt with pending number included. An awarded contract will be contingent on successful award of an identified Arizona Registrar of Contractors License. Leasing services are not requested and shall not be allowed under an awarded contract.