Professional Training Exercise Services for Central California Intelligence Center (CCIC) - Tabletop Exercise

{
  "id": 167264,
  "_slug": "saccounty",
  "title": "Professional Training Exercise Services for Central California Intelligence Center (CCIC) - Tabletop Exercise",
  "status": "closed",
  "summary": "<p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\"><strong><u>General work description:</u></strong></span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">The purpose of this Request for Proposals (RFP) is to define the County&rsquo;s minimum requirements, solicit proposals, and gain adequate information by which the County may evaluate the services offered by Proposers that fall within the scope of services as further described within this RFP.</span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">Sacramento County, herein known as the \"County\", the Sacramento Sheriff&rsquo;s Office- Central California Intelligence Center (CCIC), herein referred to as the \"County\", is seeking proposals from qualified vendors for the following:</span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">County is requesting proposals from qualified presenters with demonstrated experience in providing a <u>tabletop exercise</u> to conduct a comprehensive gap analysis to ascertain the causes and address the reported low numbers of Suspicious Activity Report (SAR) submissions to CCIC within the Sacramento Urban Security Initiative (UASI) region. Identifying underlying issues will provide the ability to enhance response capabilities and strengthen public safety responses to real-world events.</span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">COMPANY EXPERIENCE AND QULIFICATIONS:</span></p><ul><li style=\"line-height: 115%; font-size: 14px;\"><span style=\"font-size: 14px;\">Demonstrated experience in teaching courses with a nexus to Homeland Security.</span></li><li style=\"font-size: 14px;\"><span style=\"font-size: 14px;\">Demonstrated ability to utilize adult learning techniques.</span></li><li style=\"font-size: 14px;\"><span style=\"font-size: 14px;\">Previous experience, fusion centers, and/or law enforcement experience with a focus on homeland security.</span></li></ul><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\">&nbsp;</p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\"><strong><u>Sacramento Urban Area Security Initiative (UASI) Tabletop Exercise</u> </strong></span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">The Contractor shall perform all necessary travel, professional analysis, and work required for the preparation of the tabletop exercise. </span><br><span style=\"font-size: 14px;\">The Contractor will conduct a tabletop exercise consistent with the Homeland Security Exercise Evaluation Program (HSEEP) framework. HSEEP defines a tabletop as &ldquo;a discussion-based exercise in response to a scenario, intended to generate a dialogue of various issues to facilitate a conceptual understanding, identify strengths and areas for improvement, and/or achieve changes in perceptions about plans, policies, or procedures.&rdquo;</span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">The tabletop exercise shall include facilitated meetings to assess and analyze communication pathways, protocols, and practices between CCIC and its internal and external stakeholders. &nbsp;The focus of the exercise is to identify communication gaps, inefficiencies, and breakdowns to improve the coordination of agency roles and responsibilities. Meetings/exercise shall evaluate current communication protocols, establish a clear understanding of roles and responsibilities, foster agency collaboration, and identify key deliverables and project milestones.</span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">Subject must focus on program functionality and operational reporting procedures. The tabletop exercise must enhance agency alignment and communication and identify existing gaps in coordination and collaboration among stakeholders, law enforcement agencies, County Office of Emergency Services and CCIC.&nbsp;</span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">The target audience for this tabletop exercise is public safety professionals and stakeholders including law enforcement officers, fire and emergency management personnel, public utility professionals and health care providers/ hospital administrators.</span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">The expected outcome of the exercise shall produce a comprehensive communication gap analysis report summarizing key findings from the tabletop exercise.&nbsp; The report shall include agency personnel performance, recommendations for training, systems resource allocation, identified areas for policy or process improvement/efficiency, reporting mechanism functionality, and agency interoperability performance.</span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">The findings outlined in the report will be utilized by CCIC for target-specific training and communication recommendations to prepare participants for the overall goal of ensuring agencies and community partners are equipped with the necessary knowledge and skills to adjust effectively to improve CCIC engagement and overall communication within the UASI Region. </span><br><br></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\"><strong>I.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;<u>MINIMUM DELIVERABLES WILL INCLUDE: </u></strong></span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">Initial coordination with CCIC and County Office of Emergency Services (OES) representative to determine stakeholders included in the final tabletop exercise.</span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">The tabletop exercise shall include the following components:</span></p><ol style=\"margin-bottom: 0in; margin-top: 0px;\"><li style=\"line-height: 115%; margin: 0in 0in 0in 0px; font-size: 14px;\"><span style=\"font-size: 14px;\">Project Concept &amp; Objective (C&amp;O) Meeting</span></li><li style=\"line-height: 115%; margin: 0in 0in 0in 0px; font-size: 14px;\"><span style=\"font-size: 14px;\">Stakeholders Project Planning Meeting (IPM)</span></li><li style=\"line-height: 115%; margin: 0in 0in 0in 0px; font-size: 14px;\"><span style=\"font-size: 14px;\">Exercise Facilitation/Documents</span></li><li style=\"line-height: 115%; margin: 0in 0in 8pt 0px; font-size: 14px;\"><span style=\"font-size: 14px;\">After-Action Report/Improvement Plan</span></li></ol><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">The Contractor will ensure each required component is included in the exercise and planning process.</span></p><p style=\"line-height: normal; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">Expert delivery of a quality tabletop exercise that assesses plans, policies, and procedures to evaluate, respond to, and evaluate program functionality and operational reporting procedures.</span></p><p style=\"line-height: normal; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">Contractor must provide/prepare exercise documents that summarize tabletop exercise concept and objectives, roles, timelines&nbsp;and expectations to ensure each stakeholder is kept apprised of developments throughout the planning process. Identification of existing gaps in coordination and collaboration among agencies. Recommendations for increasing inter-agency alignment and communication.</span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">A comprehensive communication gap analysis report containing at a minimum &ndash; key findings from the tabletop exercise that include agency performance, identified areas for policy/process improvement, systems resource allocation/efficiency, reporting mechanism functionality, and agency interoperability performance.</span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">A summarized list of training/follow-up recommendations to improve inter-agency collaboration shortfalls.</span><br><br><span style=\"font-size: 14px;\">After-Action Report/Improvement Plan -&nbsp;Due <span style=\"text-decoration: underline;\">no later</span> than 30 days after completion of the tabletop exercise</span><br><br></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\"><strong>II.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <u>COUNTY CONTRACT REQUIREMENTS</u></strong></span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">Upon selection, the exercise provider will sign a one (1)-year contract to provide up to two (2) in-person presentations of the above stated tabletop exercise content in Section I. This County contract will be written with the option, upon mutual agreement, to sign two (2) additional one (1)-year renewals, for a total of three (3) years, based on continued department needs and grant funds availability, or as approved by Board of Supervisors.</span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\"><strong>III.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <u>AREA OF RESPONSIBILITY</u></strong></span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">Sacramento Urban Area Security Initiative (UASI) has an area of responsibility spanning the four counties of Sacramento, Placer, El Dorado, and Yolo. Because of this area, training exercises may be held outside the immediate confines of Sacramento, making travel necessary.</span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">By submitting a proposal, it is with the understanding that an exercise could be conducted in any of the UASI Region counties at any time.</span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\"><strong>IV.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; <u>FINANCIAL EXPECTATIONS</u></strong></span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\"><span style=\"font-size: 14px;\">When determining course costs, consider the following: mileage; airline costs; rental car costs; travel time; cost of meals, lodging, and fuel; cost of any published course materials needed to present the training curriculum. Each of these should be taken into consideration when drafting the proposal. &nbsp;Cost proposal must be itemized to include these items that apply to the exercise. Neither the Central California Intelligence Center nor the County of Sacramento will be responsible for additional costs outside the agreed-upon contract price.</span></p><p style=\"line-height: 115%; margin: 0in 0in 8pt; font-size: 12pt;\">&nbsp;</p>",
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  "created_at": "2025-05-02T20:58:27.976Z",
  "department": {
    "id": 688,
    "name": "DGS: CAPSD - Procurement"
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  "government": {
    "code": "saccounty",
    "organization": {
      "city": "Sacramento",
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      "name": "County of Sacramento",
      "phone": "(916)876-6192",
      "state": "CA",
      "website": "https://dgs.saccounty.net/capsd/Pages/default.aspx",
      "zipCode": "95827",
      "address1": "9660 Ecology Lane",
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      "timezone": "America/Los_Angeles",
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  "financialId": "2025-RFP-0038",
  "closeOutReason": null,
  "closedSubstatus": "awarded",
  "proposalDeadline": "2025-06-13T06:30:48.731Z",
  "releaseProjectDate": "2025-05-16T22:50:39.048Z"
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