RFQ #PUARC-803 - RFQ #PUARC-803 - Heavy Equipment + Aftermarket Auto Parts

The County of Riverside Purchasing Department, on behalf of various County Departments, is seeking qualified vendors to provide quotations for the ongoing supply of Heavy Duty Equipment and Aftermarket Automotive Parts as detailed in Exhibits A-F of this Request for Quote (RFQ). These products will be used to support the maintenance and operational requirements of multiple participating agencies. Required items include but are not limited to the following: heavy duty vehicle parts, warranty support, and supplies related to heavy duty vehicle maintenance and repair. County Departments that routinely utilize these items include, but are not limited to, the Transportation and Land Management Agency (TLMA) and the Department of Waste Resources. Each Department performs select maintenance and repair of a wide range of heavy duty and commercial vehicles on an ongoing basis. To ensure operational efficiency, regulatory compliance, safety performance, and minimal downtime, a reliable supply of Heavy Duty and Aftermarket Vehicle parts is required. The purpose of this solicitation is to establish competitive pricing, ensure reliable availability of the listed items, and identify vendors capable of meeting the County's requirements. The County anticipates that this procurement will support operational efficiency, reduce equipment downtime, and contribute to long-term cost savings by securing dependable sources for these essential supplies. Questions are due on Thursday, August 20, 2026 @ 1:30 PM PST. Responses are due on Thursday, September 3, 2026 @ 1:30 PM PST. Central Purchasing Contact: Maya Carpenter Ph: 951-955-3174 Please read the RFQ documents in their entirety. Multiple Awards may be issued as a result of this solicitation. Bidders are encouraged to submit their best pricing with their quote. Bidders are not required to bid all line items in the RFQ #PUARC-803_Cost Sheet Workbook. However, the "% Discount off any items not listed" will be applied to any non-quoted items should a contract award be made. The County may choose not to award any line items from this solicitation event. Attachments: 1. RFQ #PUARC-803 - Heavy Equipment + Aftermarket Automotive Parts 2. RFQ #PUARC-803 - Exhibit F_Agreement Template 3. RFQ #PUARC-803 - COST SHEET RFQ #PUARC-803 SECTION 5.0 - General Requirements Procedures for Submitting Quotations and Required Documentation: Procedures for Submitting Quotations and Required Documentation (as applicable): 5.1 All quotations must be submitted in accordance with the standards and specifications contained within this Request for Quote (RFQ). In the event of an extension error in pricing, the unit price will prevail. 5.2 Completed EXHIBITS A -D as applicable to the Bidder’s response must be included in the quote submission packet. 5.3 Acord Form (or similar document) indicating proof of insurance coverage and limits. Insurance coverage requirements can be found at https://rc-hr.com/files/users/user81/2023-Standard-Contract-Language%20edited.pdf Coverage required for an agreement resulting from this solicitation are as follows: General Provisions, Workers Compensation, General Liability and Vehicle Liability 5.4 Secretary of State registration status indicating proof of entities’ legal name and ability to do business in California. 5.5 Current Business License (if applicable) – upload a copy of the Bidders current business license as applicable to the goods/services offered. If a current business license is not required, please include in a separate statement document the California statute (government code) exempting the company from obtaining a business license and the basis for such exemption. 5.6 The County reserves the right to waive, at its discretion, any irregularity, which the County deems reasonably correctable or otherwise not warranting rejection of the quotation. 5.7 The County shall not pay any costs incurred or associated in the preparation of this or any quotation or for participation in the procurement process. County of Riverside Request for Quote # PUARC-803 Purchasing & Fleet Services Closing Date: 9/03/2026 1:30 P.M. PST 5.8 Quotes must be specific unto themselves. For example, “See Enclosed Manual” will not be considered an acceptable quotation. Receipt of all addenda, if any, must be acknowledged in the quotation. 5.9 Late quotations will not be accepted. Postmarks will not be accepted in lieu of this requirement. Quotations submitted to any other County office will be rejected. 5.10 Bidders found not to be in good standing to do business in the State of California at time of bid submission will not be considered for award.