FY 26-006 Food Service Refrigeration Repair Services

BRIDGETON BOARD OF EDUCATION Business Office 41 Bank Street Bridgeton, NJ 08302 INTENT: It is the intention of the Bridgeton Board of Education to award a contract for Annual Refrigeration Repair Services / Time and Materials Contract from September 1, 2025 to June 30, 2025. Pursuant to N.J.S.A. 18A:18A-42 the contract may be extended for two (2) one (1) year terms or one (1) two (2) year term. Contract extensions shall be at the discretion of the Board of Education. All terms and conditions of the original contract shall remain unchanged except the contractor may request an increase in service rates for the optional term. Any increase request shall not exceed the cost-of-living index found on the New Jersey Division of Local Government Services website prevailing at the time of the request to renew the contract. Should the Board determine that the requested increase is unacceptable, the Board shall re-quote for these services. SCOPE OF SERVICE: Although the Board of Education has an in-house staff, periodically throughout the year, it requires the on-call services of an outside contractor. The price quoted shall be hourly rate the Board of Education will be charged for each hour of service. The hourly rates shall remain firm for the duration of the contract. All prevailing wage requirements MUST be followed. The response time of the Technician shall be no more than two (2) hours. The contractor must have available the necessary equipment and staff to perform a full spectrum of services on various types of systems. Vendors shall provide a fixed, per-hour rate, for both journeyman and apprentice personnel, for any services required during normal business hours of the Bridgeton Board of Education, excluding weekends and holidays. Vendors shall provide a fixed, per-hour rate, for both journeyman and apprentice personnel, for any services required that are outside normal business hours of the Bridgeton Board of Education, including weekends and holidays. Vendors shall also provide a percent (%) markup over their actual cost or a percent (%) discount from their actual costs for any materials and parts used in the performance of the contract. Note: The Bridgeton Board of Education reserves the right to issue separate quotes/bids for large projects. The Bridgeton Board of Education estimates, for the purpose of this specification, the total, annual amount of service hours required during normal Board of Education business hours to be as follows: Journeyman - Zero (0) - One hundred and fifty (150) hours Apprentice - Zero (0) - One hundred and fifty (150) hours The Bridgeton Board of Education estimates, for the purpose of this specification, the total, annual amount of service hours required outside of normal Board of Education business hours to be as follows: C. Journeyman - Zero (0) - One hundred and fifty (150) hours D. Apprentice - Zero (0) - One hundred and fifty (150) hours The board estimates, for the purpose of this specification, the total, annual amount of materials and parts that it would purchase at vendor’s actual cost to be zero dollars zero cents ($0.00) to ten thousand dollars zero cents ($10,000). These estimates are provided as informational only and the Bridgeton Board of Education shall not be obligated to purchase any minimum or maximum number of service hours and/or materials and parts as herein described. This shall be an open-ended contract and the contractor shall be paid for the number of hours and materials/parts actually provided. The contractor shall be asked to provide materials, parts, or other items required in the performance of the contract, and the proposers shall indicate on the official quote form the percent (%) markup over, or the percent (%) discount from their verifiable, actual cost for such materials, parts, or items. Upon request from the Bridgeton Board of Education, the contractor shall, within two (2) business days, produce and original invoice indicating actual vendor cost for any item in question so the District representative may determine that the percent (%) markup or discount listed in the quote documents is being applied. Failure to produce the appropriate original invoices within the aforementioned time period, and/or failure to apply the percent (%) markup or discount listed in the quote document, and/or application of the inaccurate percent (%) markup or discount as listed in the quote document, may be cause for the Board of Education to cancel this contract. Proposers are hereby advised that the Board of Education will not accept a percent (%) markup over, or a discount from, any published price lists, including but not limited to, published manufacturer's list prices, published manufactures discount prices, etc. the Board of Education will only accept a percent (%) markup over, or discount from, the contractor’s actual cost of the materials, parts. Proposers indicating that their markup or discount is for anything other than their actual cost for parts and materials shall have their quotes rejected as non-responsive. The Board of Education reserves the right to purchase and provide materials, parts, or other items required in the performance of the services described herein, if the price is lower that offered by the contractor, from New Jersey State Contract vendors, or from any source that it deems prudent and effective. The contractor shall not seek, and shall not be reimbursed for any other fee, including, but not limited to, trip fees, mileage fees, fuel surcharges, tolls, overtime rates etc.